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Audio and Visual System

Monterey, CaliforniaCalifornia, USADue Monday, November 2, 2026
Client
Monterey, California
RFP Number
EQU-20133
Posted
10/3/2026
Category
Computer Supplies, Accessories and other Equipments
Budget
Looking for Proposal
NAICS
—
Set-aside
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Contact
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Description

AI Generated

Monterey One Water seeks proposals from qualified consultants for the Board Room Audio/Visual System Project in Monterey, California. The buyer needs a vendor to provide a high-quality, reliable audio and visual system featuring video displays, cameras, a control system, and hybrid and streaming capabilities. The system must integrate with meeting recording and streaming platforms to support offsite remote participation and public access. Eligibility is restricted to onshore USA organizations. Interested vendors must attend a mandatory pre-bid meeting on October 13, 2026, and submit all questions by October 20, 2026. Proposals must be submitted electronically via PlanetBids to Yohana Vargas by November 2, 2026, at 2:00 PM. The successful respondent must execute the provided Professional Services Agreement and satisfy specified insurance obligations, including general, automobile, workers' compensation, and professional liability coverage.

Key solicitation details

AI-extracted from Board_Room_AV_RFP_Final.pdf. Confirm against the original documents before bidding.

Monterey One Water is requesting proposals from qualified professional firms for the design and installation of an upgraded audio/visual system across two meeting spaces. The project includes a permanent system for the Admin Board Room and a portable system for the Regional Treatment Plant Conference Room. Respondents must be capable of completing the scope of work within six months of contract award.

Issued by
Monterey One Water
RFP Issued
October 2, 2026
Mandatory Pre-Proposal Meeting
October 13, 2026 at 8:00am
Questions due
October 20, 2026 at 2:00 pm
Proposals due
November 2, 2026 at 2:00PM
Commencement of works
December 2026
How to submit
Electronic submission only via PlanetBids
Submission details
Submit online at https://vendors.planetbids.com/portal/79520/portal-home. Include two PDFs: one Technical Proposal and one Fee Proposal Breakdown, restricted to a maximum of 30 single-sided pages (excluding cover letter, rate schedule, or fee proposal).
Contract term
Six (6) months from the commencement of works and contract award.
Place of performance
Monterey One Water Administrative Building (5 Harris Ct Bldg D, Monterey, CA 93940) and Regional Treatment Plant (14811 Del Monte Blvd, Marina, CA 93933).
Insurance and bonding
Professional liability insurance not less than $1 million per occurrence/claim and aggregate. Commercial General Liability, Automobile Liability, and Workers' Compensation as required by California. M1W and officials named as additional insureds.
Funding
California Labor Code prevailing wage laws (sections 1720 et seq. and 1770 et seq.)

How proposals are evaluated

Business Requirements
Experience
Familiarity with Agency/local area
Cost

Scope of work

  • Design and installation of a permanent, stationary A/V system at M1W Admin Board Room
  • Design and installation of a portable A/V system at Regional Treatment Plant Conference Room
  • Fixed voice-reinforcement and conferencing system with dedicated microphone positions
  • Permanently mounted video displays for agenda items, presentations, and vote results
  • Fixed or ceiling-mounted cameras for recording and streaming
  • Centralized, user-friendly control system interface
  • Integration with meeting recording and streaming platform
  • Compatibility with existing network, AV, and IT infrastructure

Minimum qualifications

  • Experience performing relevant A/V evaluation and installation work
  • Registration with the Department of Industrial Relations (DIR)
  • Maintenance of all required permits and licenses

Documents to include with the bid

  • Technical Proposal
  • Fee Proposal Breakdown
  • Cover letter
  • Rate schedule
  • Summary of firm qualifications and experience in subject and wastewater fields
  • Key staff and subconsultant qualifications
  • Detailed Scope of Work describing methodology

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1 available fileDocuments checked

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