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Enterprise Resource Planning Software and Services

California, USADue Thursday, November 12, 2026
Client
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RFP Number
SW-120499
Posted
10/8/2026
Category
Software, System and Application
Budget
Looking for proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The City requires a vendor to provide an integrated Enterprise Resource Planning (ERP) software solution and related services to align with its strategic business needs. The requested scope includes implementing core modules for finance, human resources, payroll, budgeting, financial planning, and system administration, alongside migrating historical data, enhancing connected system interfaces, standardizing business processes, and providing go-live support. Additionally, the vendor must execute an organizational change management program, enhance reporting and analytics, and ensure full compliance with accessibility, privacy, data protection, and cybersecurity standards. Only USA-based (onshore) organizations are eligible to bid, and the work will be performed offsite. Interested applicants must submit all questions by October 26, 2026, and may attend an optional non-mandatory pre-bid conference on October 14, 2026. Bidders must submit a proposal that includes their proposed budget, while specific evaluation criteria, application submission methods, deadline dates, and contract terms are not provided in the text.

Key solicitation details

AI-extracted from 20261007165252337 RFP IT-2026-01 ERP Software and Services.pdf. Confirm against the original documents before bidding.

The City of Burbank, CA is seeking proposals from qualified suppliers for an Enterprise Resource Planning system including software and implementation services. The project covers core functional areas such as finance, HR/payroll, budgeting, and system administration. Offerors are encouraged to partner with other firms if all requirements are not met by a single entity.

Issued by
Government of the City of Burbank, CA
Non-Mandatory Pre-Proposal Conference
October 14, 2026, 1:30 PM PST
Deadline to Submit Questions and Requests for Clarification
October 26, 2026
Proposals due
11-12-26
How to submit
Electronic via the agency portal
Submission details
Submitted electronically by uploading to the PlanetBids website. Non-spreadsheet files must be PDF or DOCX; spreadsheets must be XLS or XLSX. Structured into three separate submission packages.
Contract term
Initial contract term of five (5) years
Place of performance
Offsite
Insurance and bonding
Commercial General Liability of $2,000,000 per loss and $4,000,000 annual aggregate. Errors and Omissions/Cyber Risk insurance required. Deductibles and SIRs subject to City approval.

How proposals are evaluated

Evaluation Round 1 - Functional Requirements, Experience, Price20%
Evaluation Round 2 - Price (Incorporating any Revisions)10%
Evaluation Round 3 - Response to RFC Questions10%
Evaluation Round 3 - Deliverables10%
Evaluation Round 3 - Price and Value15%

Scope of work

  • Deliver an integrated ERP solution aligning with strategic business needs
  • Provide organizational change management, communication, training, and stakeholder engagement
  • Implement core finance, human resource/payroll, and budgeting modules
  • Migrate pertinent historical data per regulatory requirements
  • Enhance data exchange, interfaces, reporting, analytics, and internal controls
  • Standardize business processes prioritizing system configuration over customization
  • Provide Go-Live support for the ERP system
  • Provide system administration and information technology support

Minimum qualifications

  • Primary implementation firm must have at least five years of continuous corporate operational existence as of proposal due date
  • Primary implementation firm must be an authorized or recognized partner in good standing of the software publisher
  • Primary implementation firm must have completed at least three ERP implementations for public-sector agencies in the last seven years
  • At least one completed public-sector ERP implementation must have been for a local government agency
  • At least one completed implementation must have been for the proposed ERP software version or product line
  • Primary implementation firm must currently be performing at least one active ERP implementation for a public-sector agency

Documents to include with the bid

  • Submission Package I – Primary Submission
  • Submission Package II – Price Proposal
  • Submission Package III – Minimum Qualifications
  • Attachment 1 – Acknowledgement of Terms of RFP
  • Attachment 2 – Software Background
  • Attachment 3 – Professional Services Background
  • Attachment 4 – Reference Form
  • Attachment 10 – SaaS Cyber Vendor Questionnaire
  • Attachment 18 – Price Proposal Spreadsheet
  • Attachment 19 – Minimum Qualifications Form

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