Parks and Recreation Registration Software
- Client
- Kent, Michigan
- RFP Number
- SW-120505
- Posted
- 10/8/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer requires a vendor to provide a modern, secure, cloud-based parks and recreation registration software to replace a legacy system. The requested scope includes streamlining registration and scheduling, providing a user-friendly public interface for residents to register and pay online, and centralizing program management, staff access, and reporting tools. Work performance will occur offsite. Only USA organizations operating onshore are eligible to submit a proposal. Applicants must submit all questions no later than October 15, 2026.
Key solicitation details
AI-extracted from RFP-26-09-Parks-and-Recreation-Registration-Software.pdf. Confirm against the original documents before bidding.
The Charter Township of Waterford is seeking quotes from qualified vendors for cloud-based recreation management software implementation, system configuration, staff training, and ongoing support services. The software will replace a legacy system to manage programs, facility rentals, revenue, expense tracking, and online registrations. Qualified contractors are invited to submit sealed proposals.
- Issued by
- Charter Township of Waterford
- RFP Posted
- October 7, 2026
- Questions submitted deadline
- Noon on October 15, 2026
- Addendums posted by
- 5 p.m., October 17, 2026
- Final Bids Due
- 2:00 pm, local time on October 22, 2026
- How to submit
- Sealed hard copy
- Submission details
- Deliver three (3) copies in a sealed envelope bearing the RFP number, project name, vendor name, and address to Waterford Township Clerk's Office, 5200 Civic Center Drive, 2nd Floor, Waterford, MI 48329.
- Contract term
- Initial 2-year term with optional three 1-year extensions
- Place of performance
- Charter Township of Waterford, Michigan / Offsite
- Insurance and bonding
- Proof of insurance per attached Township Insurance Requirements must be provided within 15 days of contract award notification.
How proposals are evaluated
| Optimal balance of relevant experience, price, quality of service, work history, and other relevant factors |
Scope of work
- Cloud-based recreation management software solution
- Software implementation and system configuration
- Staff training
- Ongoing support and services
- Streamlined registration and scheduling processes
- User-friendly public interface for online registration and payments
- Centralized program management, staff access, and reporting tools
- Compatibility with MUNIS financial management system
Minimum qualifications
- Vendor must not be an Iran linked business as defined in the Iran Economic Sanctions Act
- Subcontracting limited to a maximum of 49% of the Project
- Legal existence and authority to transact or conduct business in the State of Michigan
Documents to include with the bid
- Vendor Information Form
- Three (3) references of similar work performed for a government or non-profit agency
- List of municipalities currently using the product
- Proposed project scope including itemized pricing structure and Annual Not to Exceed amount
- List of corporate officers, LLC managers/members, general partners, or controlling persons
- Documentation from State of Michigan or County Clerk confirming registration/licensing in good standing (if applicable)
- List of three (3) most recent similar projects
- Subcontractor list describing intended work and percentage of overall project (if applicable)
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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