United Kingdom - Human Resource Information System
- Client
- United Kingdom looking for expert vendor for human resource information system
- RFP Number
- SW-120535
- Posted
- 10/8/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe Private Infrastructure Development Group Limited (PIDG) requires a vendor to provide and implement a modern, intuitive Human Resource Information System (HRIS). The system must serve as a single source of truth for employee data, connect core HR data, performance, development, and compensation, provide self-service tools for managers and staff, and create efficiencies for the HR team. Performance of the work will be offsite. To be eligible, vendors must be onshore within the UK. Applicants must submit security and data protection evidence alongside their proposals, addressing areas such as hosting location, sub-processors, encryption, access controls, audit logs, penetration testing, breach notification, data retention or deletion approaches, AI and data usage controls, and business continuity plans. Vendors can submit proposals digitally online or via email. All questions must be submitted no later than October 19, 2026.
Key solicitation details
AI-extracted from 18.pdf. Confirm against the original documents before bidding.
The Private Infrastructure Development Group Limited is seeking proposals for the provision and implementation of a modern, intuitive Human Resource Information System (HRIS). The system will serve a headcount of approximately 320 across four international locations, integrating core HR data, performance, development, and compensation with an international payroll provider.
- Issued by
- The Private Infrastructure Development Group Limited
- Advertise RFP on PIDG Website, issue RFP to interested parties & start of the clarification question period
- 8 Oct 2026
- Call with PIDG & ReThink HR
- 12 – 16 Oct 2026
- Question & answer period ends
- 19 Oct 2026
- Due Date (and time) for receipt of Tenders
- 21 Oct 2026 17.30 UK time
- Evaluation Period
- 26 – 27 Oct 2026
- Notification by PIDG Ltd of the Tenderers selected to proceed to Round 1 Demonstrations
- 28 Oct 2026
- Round 1 Demonstrations of shortlisted Tenderers
- 2 – 6 Nov 2026
- Notification by PIDG Ltd of the Tenderers selected to proceed to Round 2 Demonstrations
- 12 Nov 2026
- Round 2 Demonstrations of shortlisted Tenderers
- 30 Nov – 3 Dec 2026
- Negotiation of Agreement/KYS Screening
- Dec 2026
- How to submit
- Electronic via e-mail
- Submission details
- Completed proposals must be sent via e-mail to the PIDG Contact Person. Proposals must remain valid for at least 180 days.
- Contract term
- Implementation from Q1 – Q3 2027, with ongoing subscription and support.
- Place of performance
- Offsite across four locations: United Kingdom, Singapore, Kenya, and Morocco.
- Insurance and bonding
- Maintain insurance policies with reputable insurance companies against all risks that would normally be insured against for a period during the contract and one year afterwards.
- Funding
- Funded by the governments of the United Kingdom, the Netherlands, Switzerland, Australia, Sweden, and Global Affairs Canada.
How proposals are evaluated
| Ability to meet functional selection criteria in Annex 1 |
Scope of work
- Provide a modern, intuitive HRIS as a single source of truth for employee data
- Connect core HR data, performance, development, and compensation
- Integrate with international payroll provider activpayroll
- Enable manager and employee self-service capabilities
- Execute data migration from current HRIS, SharePoint, and spreadsheets
- Deliver system configuration, testing, user acceptance testing (UAT), and training
- Provide system deployment, go-live support, and hyper care
- Provide security and data protection evidence including hosting location and encryption details
Minimum qualifications
- Nominate a single point of contact for all correspondence
- Appropriately qualified and experienced personnel
- Compliance with applicable laws and minimum permissible wages
- No employment of persons under the age of 15
Documents to include with the bid
- Proposal with full costings
- Completed Selection Criteria spreadsheet (Annex 1)
- Budgetary pricing and terms of business
- Project plan (covering approach, timeline, resourcing, governance, configuration, data migration, testing, training, go-live, hyper care, risks)
- Security and data protection evidence
- Completed Pricing Summary (Annex 2)
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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