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Transportation Services

New YorkNew York, USADue Tuesday, December 1, 2026
Client
New York
RFP Number
TRANSPORT-12226
Posted
10/8/2026
Category
Transportation Services
Budget
Looking for Proposal
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The New York Department of Agriculture seeks proposals for the 2027 Transportation for Youth to County and Local Fairs Program grant opportunity. The buyer needs organizations to arrange and fund transportation and related expenses to bring participating youth groups to local and county fairs during the 2027 fair season. USA-based onshore organizations may apply, but not-for-profit applicants must complete pre-qualification in the Statewide Financial System (SFS) by the submission deadline, while municipalities are exempt from pre-qualification. Applicants must submit proposals online through the SFS Grants Management System by 4:00 p.m. on December 1, 2026. Questions must be submitted by 4:00 p.m. on November 4, 2026, and final answers will post on November 12, 2026. Applications must include answers to applicant questions, a proposed Work Plan, and a Budget, with evaluation based on criteria worth up to 100 total points, including Project Benefits (25 points), Organizational Capacity and Personnel (10 points), and Outside Support (5 points). Awardees will enter into a standard State of New York Contract for Grants, and costs incurred prior to February 15, 2027, are ineligible for reimbursement.

Key solicitation details

AI-extracted from RFP0426_ 2027 County Fair Youth Transportation.FINAL.pdf. Confirm against the original documents before bidding.

The New York State Department of Agriculture and Markets is offering grant funding for transportation and related costs to bring participating youth groups to county and local fairs during the 2027 season. Eligible applicants include agricultural and horticultural corporations, county extension service associations, municipalities, not-for-profit corporations, and Indian tribal organizations. Grants up to $25,000 are available from a total funding pool of $475,000.

Issued by
New York State Department of Agriculture and Markets
Release Request for Proposals (RFP)
October 8, 2026
Informational Workshop
October 20, 2026, 12:00 p.m.
Questions Due
November 4, 2026, 4:00 p.m.
Final Questions & Answers Posted
November 12, 2026
Deadline for Proposals
December 1, 2026, 4:00 p.m.
Announcement of Grant Awards
February 2027
How to submit
Electronic via the Statewide Financial System Grants Management System (SFS GM)
Submission details
Opportunity name '2027 Transportation for Youth to New York State County and Local Fairs' (ID AGM - AFTYP3). Text responses up to 2,000 characters; attachments PDF format up to 20 MB.
Contract term
February 15, 2027 to October 1, 2027
Estimated value
Total funding available $475,000; maximum grant award up to $25,000 per applicant.
Place of performance
New York State
Insurance and bonding
Proof of Workers' Compensation and Disability Insurance in a form satisfactory to the New York State Workers' Compensation Board
Funding
State of New York Department of Agriculture and Markets grant funds

How proposals are evaluated

Project Description20 points
Work Plan20 points
Reasonableness of Cost20 Points
Project Benefits25 points
Organizational Capacity and Personnel10 points
Outside Support5 points

Scope of work

  • Organizing and providing transportation for youth to local and county fairs
  • Providing fair entry and midway fees
  • Providing lunch, food, and activity vouchers to participants
  • Developing and delivering agricultural educational programming
  • Executing consumer marketing campaigns directly related to the Program

Minimum qualifications

  • Must be an eligible applicant entity type (agricultural/horticultural corporation, county extension, municipality, not-for-profit, or Indian tribal organization)
  • Not-for-profit applicants must be pre-qualified in the Statewide Financial System (SFS) at the time of application submission
  • Applicants must be registered in the Statewide Financial System (SFS)

Documents to include with the bid

  • Applicant Questions responses
  • Proposed Work Plan
  • Proposed Project Budget
  • Commitment letters from partnering businesses, organizations, and/or producers
  • Current IRS990 (for SFS pre-qualification)
  • Financial Statement (for SFS pre-qualification)
  • Charities Bureau filing (for SFS pre-qualification)

Verify important details

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