FreeFree RFPs on Craxy AI — no subscription required

Ready to bid on this RFP?

Sign up free to generate a complete proposal draft instantly — Craxy AI reads the RFP, drafts every section, and matches your past work.

Add to pipeline

Conference Room Audio Enhancement Project Services

Roseville, CaliforniaCalifornia, USADue Tuesday, October 20, 2026
Client
Roseville, California
RFP Number
EQU-20185
Posted
10/8/2026
Category
Computer Supplies, Accessories and other Equipments
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The Northern California Power Agency (NCPA) is soliciting proposals from qualified audio visual integrators to furnish, install, program, test, commission, and train staff on a conference room audio enhancement system. The requested scope requires a complete turnkey system for the Large Conference Room and Courtyard Conference Room at NCPA Headquarters in Roseville, California, including approximately eighteen wired gooseneck conference microphones, DSP processing, cabling, terminations, and integration with existing loudspeakers, amplifiers, Microsoft Teams, and Zoom. Eligible proposers are onshore US organizations providing onsite performance. Proposers must submit proposals by Tuesday, October 20, 2026, following the RFP issue date of Wednesday, October 7, 2026, and a non-mandatory pre-bid site visit on October 13, 2026. NCPA evaluates proposals based on criteria including willingness to sign the standard agreement, similar experience (weighted at 20%), and cost (weighted at 20%). The selected contractor must procure required insurance, including commercial general liability, auto liability, professional liability, and workers' compensation, prior to starting work.

Key solicitation details

AI-extracted from RFPAS-2026-06_Conf_Rm_AV.pdf. Confirm against the original documents before bidding.

Northern California Power Agency is soliciting proposals from qualified Audio Visual integrators to furnish, install, program, test, commission, and train staff on a conference room audio enhancement system. The project covers the Large Conference Room and Courtyard Conference Room at NCPA Headquarters in Roseville, California. Qualified AV integrators capable of providing a turnkey solution are eligible to bid.

Issued by
Northern California Power Agency
RFP Issue Date
Wednesday, October 7, 2026
Pre-bid site visit
Tuesday, October 13, at 10:00 am
Questions due
1:00 p.m. Pacific Daylight Time, Friday, October 16, 2026
Proposals due
5:00 p.m. Pacific Daylight Time on Wednesday, October 20, 2026
Project completion deadline
January 20th 2027
How to submit
Email or hard copy
Submission details
Submit to Jonathan Ashcraft, Facilities Manager, 651 Commerce Dr., Roseville, CA 95678 or via email referencing RFP AS-2026-06 Response in the subject line.
Contract term
Project to be completed by January 20th 2027; Agreement term shall end when Work is completed or no later than five years from signing.
Place of performance
NCPA Headquarters, 651 Commerce Dr, Roseville, CA 95678
Insurance and bonding
Statutory Workers Compensation and Employer Liability; Commercial General Liability minimum $1,000,000 per occurrence/$2,000,000 aggregate; Automobile Liability minimum $1,000,000 per accident; Professional Liability if applicable.
Funding
California Labor Code Sections 1770, 1773, 1773.1, 1774, and 1775 prevailing wage requirements

How proposals are evaluated

Willingness to sign NCPA's standard Agreement
Similar Experience20%
Cost20%

Scope of work

  • Furnish approximately 18 wired conference gooseneck microphones with push-to-talk functionality and status indication
  • Furnish DSP processing including Acoustic Echo Cancellation, automixing, gain sharing, and USB conferencing integration
  • Integrate system with existing room loudspeakers, amplifiers, Microsoft Teams, and Zoom
  • Provide cabling, terminations, labeling, cable management, rack connections, and table penetration work
  • Perform DSP programming, AEC tuning, automixer optimization, and push-to-talk logic programming
  • Conduct system testing, commissioning, and provide a commissioning report
  • Provide closeout documentation including as-built drawings, DSP backup files, user guides, and training materials
  • Provide staff training and minimum one-year labor warranty

Minimum qualifications

  • Qualified Audio Visual (AV) integrators
  • Current California Business/Contractor licenses and class
  • Proof of registration with the Department of Industrial Relations (DIR)
  • Experience performing services of similar size, scope, and complexity

Documents to include with the bid

  • Qualifications and experience of company
  • List of California Business/Contractor licenses and class
  • Trade union affiliation details if any
  • Brief company description
  • List of key personnel and 3rd party vendors (Project Team)
  • Description of experience with similar projects
  • Statement of contract exceptions to sample Agreement
  • Proof of DIR registration and compliance monitoring
  • Project schedule
  • Equipment list, cut sheets, and itemized pricing

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

Personalized fit score

Sign up free to see how well this opportunity fits your company — based on your saved profile.

Sign up to see your fit score