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Mail Pickup Services

San Jose, CaliforniaCalifornia, USADue Friday, November 13, 2026
Client
San Jose, California
RFP Number
TRANSPORT-12225
Posted
10/8/2026
Category
Transportation Services
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The Superior Court of California, County of Santa Clara seeks daily mail pickup, processing, and delivery services for its outgoing court mail. The contractor must provide an appropriate vehicle and driver, apply barcodes and postage, maintain contingency plans, protect mail security and confidentiality, and deliver mail to the United States Postal Service. Eligible applicants must be United States organizations in good standing, including proof of good standing in California or their home jurisdiction for corporations and partnerships. Proposers must submit technical and cost proposals by November 13, 2026, at 1:00 p.m. Pacific Time. The cost proposal requires a detailed line-item budget and a narrative explanation. Questions must be submitted via email by October 30, 2026, and an optional pre-proposal conference takes place on October 21, 2026. The contract term is one year, and payment terms are net 30 days following invoice acceptance.

Key solicitation details

AI-extracted from rfp-10726c-mail-pickup.pdf. Confirm against the original documents before bidding.

The Superior Court of California, County of Santa Clara requires daily mail pickup, processing, and delivery services to the United States Postal Service for outgoing Court mail. The Court anticipates processing 30,000 to 50,000 mail pieces per business day. Eligible proposers must submit electronic technical and cost proposals via email.

Issued by
Superior Court of California, County of Santa Clara
RFP issued
10/7/2026
Pre-proposal Conference
10/21/2026 @ 11:00 am
Deadline for questions
10/30/2026
Questions and answers posted
11/4/2026
Latest date and time proposal may be submitted
11/13/2026 @ 1:00 pm PST
Anticipated interview dates (estimate only)
11/30/2026-12/4/2026
Evaluation of proposals (estimate only)
12/7/2026
Notice of Intent to Award (estimate only)
12/11/2026
Negotiations and execution of contract (estimate only)
12/21/2026
Contract start date (estimate only)
1/8/2027
How to submit
Electronic via email
Submission details
Submit technical and cost proposals as separate attachments in a single email with RFP title and number in the subject line.
Contract term
Contract start date 1/8/2027 to contract end date 6/30/2030 (estimate)
Place of performance
Downtown Superior Court, 191 N. First Street, San Jose, CA
Insurance and bonding
Commercial General Liability ($1,000,000 per occurrence and aggregate), Workers Compensation, Automobile Liability, and Commercial Crime Insurance ($1,000,000 minimum limit if handling Court property).

How proposals are evaluated

Quality of work plan submitted15 points
Experience on similar assignments10 points
Cost40 points
Ability to meet timing requirements to complete the project10 points

Scope of work

  • Provide daily pickup of outgoing Court mail from 191 N. First Street, San Jose, CA
  • Pick up mail at a mutually agreed-upon time
  • Provide a vehicle and driver appropriate for anticipated mail volume
  • Protect Court mail from unauthorized access, loss, theft, damage, alteration, or disclosure
  • Apply USPS-compliant barcodes to outgoing mail
  • Maintain quality-control procedures to minimize barcode and processing errors
  • Ensure applied postage complies with applicable USPS requirements
  • Deliver processed mail to USPS on the same business day when required

Minimum qualifications

  • Assign personnel with sufficient training, education, and experience
  • Cooperate with Court background checks for assigned personnel
  • Proof of good standing in California or home jurisdiction for corporate entity types

Documents to include with the bid

  • Technical Proposal
  • Cost Proposal
  • Resumes for key staff members
  • Minimum of three client references
  • Attachment 3: Proposer's Acceptance of Terms and Conditions
  • Attachment 4: General Certifications Form
  • Attachment 5: Darfur Contracting Act Certification
  • Attachment 6: Payee Data Record Form
  • Attachment 7: Unruh Civil Rights Act and FEHA Certification
  • DVBE Declaration and Bidder Declaration forms (if claiming DVBE incentive)

Verify important details

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