Bills and Notices Printing and Mailing Services

The City of Cambridge, Maryland requires vendor proposals for bill processing, printing, and mailing services to modernize its billing system. Scope includes data processing via encrypted PDF or CSV files, black-and-white double-sided printing with color logos, bill redesign consulting, paper and envelope supply, sorting multiple bills for single addresses, inserting enclosures and reply envelopes, and delivering first-class pre-sorted mail to the U.S. Post Office within one business day. All production and mailing work must occur in-house without subcontracting. Eligibility is restricted to onshore U.S. organizations. Interested vendors must complete all four sections of the provided RFP workbook and attach supporting materials, including resumes, implementation timelines, and references from three municipal clients. Email questions to [email protected] by 4:00 PM on October 23, 2026. Complete RFP responses must be submitted by 2:00 PM on November 12, 2026. Evaluation criteria incorporate vendor responses, experience, implementation plans, optional service offerings, and pricing schedules provided in the RFP workbook.