Event Merchandise Concessions Operator Service
- Client
- California
- RFP Number
- MRB-57925
- Posted
- 10/14/2026
- Category
- Marketing and Branding
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedForty Niners Stadium Management Company LLC is seeking proposals for a Levi’s Stadium Event Merchandise Concessions Operator to deliver complete merchandise concessions planning, retail staffing, venue management, point-of-sale (POS) systems, inventory stock monitoring, risk management, and financial oversight. The selected operator must provide all necessary event staff, accept various cashless payment methods, operate POS systems in offline mode, and provide real-time transaction reporting. Only onshore United States organizations are eligible to bid. Proposals must be submitted digitally via email or online by 3:00 p.m. PT on December 8, 2026, and all questions must be submitted no later than November 4, 2026. Selected proposers must provide a compliant certificate of insurance within ten business days of the notice of intended award. The solicitation seeks budget proposals, and award of a contract does not guarantee a minimum volume of work, merchandise sales, or revenue.
Key solicitation details
AI-extracted from 9-RFP FY26-0102 Levi’s Stadium Event Merchandise Concessions Operator.docx, 8-RFP FY26-0102 Levi’s Stadium Event Merchandise Concessions Operator.pdf, 7-Attachment A - Scope of Services.docx. Confirm against the original documents before bidding.
The buyer is soliciting proposals from qualified firms to provide turnkey third-party event merchandise concession services for certain non-NFL events at Levi's Stadium. The selected operator will manage event merchandise concessions planning, retail staffing, venue management, point-of-sale systems, financial oversight, compliance, and risk management. Qualified proposers must demonstrate at least five years of experience performing event merchandise concession services at l…
- Issued by
- Forty Niners Stadium Management Company LLC
- RFP Release Date
- October 13, 2026
- Deadline for Questions and Objections
- November 4, 2026 @ 5:00 p.m. (PST)
- Proposals Due
- December 8, 2026 @ 3:00 p.m. (PST)
- How to submit
- Electronic via the eProcurement Portal
- Submission details
- Submitted via https://49ers.bonfirehub.com/portal/. Maximum upload file size is 1000 MB. Text font must be Times New Roman, Arial, or similar, minimum font size 11, with 1-inch margins or wider.
- Contract term
- Initial term of three (3) years with up to five (5) additional one-year options, for a total of eight years.
- Place of performance
- Levi's Stadium, 4900 Marie P. DeBartolo Way, Santa Clara, CA 95054
- Insurance and bonding
- Selected Proposer must obtain and maintain all insurance requirements outlined in Attachment D – Exemplar Contract, and provide a certificate within 10 business days after notice of intended award.
How proposals are evaluated
| Proposal Responsiveness | Pass/Fail |
| Qualifications | 35 |
| Personnel Qualifications and Experience | 10 |
| Operational Capability | 35 |
| Cost | 20 |
Scope of work
- Turnkey event merchandise concessions planning and coordination
- Retail staffing, supervisors, runners, POS leads, and event managers
- Point-of-sale (POS) systems deployment and operation
- Inventory stock monitoring, replenishment, and coordination of unsold inventory returns to promoters
- Advance merchandise sales at approved zones and parking lot locations
- Financial oversight, live-view real-time reporting, and post-event settlement reports within two calendar days
- Compliance with venue rules, regulations, and risk management
- Remittance of payments to parties within five calendar days following settlement report submittal
Minimum qualifications
- At least five (5) years experience performing event merchandise concession services at live events for venues with seating capacity of at least 17,000
- Lead On-Site Manager with at least three (3) years experience at a venue with seating capacity of at least 30,000
- Hold or obtain all business licenses, seller's permits, and relevant permits prior to the first Event
- Ability to collect, report, and remit applicable sales and use tax on merchandise sold at Stadium
- Ability to deploy minimum one (1) POS device per three hundred (300) attendees based on seating capacity of approximately 68,500
- Conduct standard background checks for all personnel and enhanced screening for POS leads and cash/payment handlers
- POS platform compliant with Payment Card Industry Data Security Standard (PCI-DSS)
Documents to include with the bid
- Cover Letter signed by person authorized to bind Proposer contractually
- Company Profile
- Attachment B – Completed Cost Proposal
- Attachment C – Executed Proposer Certification Form
- Attachment D – Exemplar Contract (redlined version or first page marked No Exceptions)
- Attachment F – Three (3) References using separate Attachment F forms
- Attachment G – Executed Data Processing Addendum (DPA)
- Sample historical settlement report
- Certificate of Insurance (within 10 business days after notice of intended award)
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
Personalized fit score
Sign up free to see how well this opportunity fits your company — based on your saved profile.
Sign up to see your fit score