Operation and Preservation of the Hotel Service
- Client
- Saratoga Springs, NY.
- RFP Number
- EXTRA-78037
- Posted
- 10/16/2026
- Category
- Professional, Consulting, Administrative or Management Support Services
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe New York State Office of Parks, Recreation and Historic Preservation requires a vendor for the improvement, maintenance, preservation, management, and operation of a historic hotel and conference center located in Saratoga Springs, NY. The scope encompasses operating sustainable lodging and dining services starting for the 2028 operating high season, though the buyer will consider proposals that defer the operational start date to allow for significant lessee renovations. Eligibility is restricted to onshore USA organizations. The work will be performed offsite, and the buyer is currently seeking proposals to determine the budget.
Key solicitation details
AI-extracted from X001531.SaratogaSpa.GideonPutnamHotel.RFP-SampleLease.Final.pdf. Confirm against the original documents before bidding.
The New York State Office of Parks, Recreation, and Historic Preservation is seeking proposals from qualified private sector businesses for the operation, improvement, maintenance, and preservation of the historic Gideon Putnam Hotel located in Saratoga Spa State Park. Operations include sustainable lodging, conference center, and dining services. Eligibility is open to onshore USA organizations.
- Issued by
- New York State Office of Parks, Recreation, and Historic Preservation
- RFP Released
- Thursday, October 15, 2026
- Proposals Due
- 3:00 p.m., Tuesday, December 15, 2026
- Oral Presentations
- TBD, Early 2027
- How to submit
- Hard copy
- Submission details
- Electronic submissions will not be accepted. Deliver hard copy proposals to NYS Office of Parks, Recreation & Historic Preservation, Attn: X001531 Gideon Putnam Hotel Concession Proposal, Concessions Management Bureau, 625 Broadway, 3rd Floor, Albany, NY 12207.
- Contract term
- Base term of ten (10) years, with an option to propose an extended term up to a maximum of forty (40) years.
- Estimated value
- Minimum capital investment commitment of not less than $5,000,000.
- Place of performance
- Gideon Putnam Hotel, Saratoga Spa State Park, Saratoga Springs, NY
- Insurance and bonding
- Commercial General Liability ($5,000,000 each occurrence), Comprehensive Business Automobile Liability ($2,000,000), Property Insurance, Liquor Liability Insurance, Cyber Security Insurance (if applicable), Payment Bond, Capital Bond, Labor and Materials Payment Bond, and Performance Bond.
- Funding
- Section 3.09(2-b) of the Parks, Recreation & Historic Preservation Law; Article 8 of the NYS Labor Law (prevailing wage)
How proposals are evaluated
| Technical Criteria: Background and Experience | 35 points |
| Technical Score Total | 90 points |
| Return to State: Projected Rent | 25 points |
| Return to State: Capital Investment Score | 5 points |
Scope of work
- Operation, improvement, maintenance, and preservation of the Gideon Putnam Hotel
- Lodging and conference center operations
- Operation of the Gideon Putnam restaurant and food service offerings
- Implementation of a minimum $5 million capital investment plan
- Provision of free internet and wi-fi services for hotel guests
Minimum qualifications
- Must employ a fully-qualified Manager with at least three (3) years' experience as a manager of a hotel operation of similar complexity and scale.
Documents to include with the bid
- Bid Security Deposit (certified or bank check)
- Financial Proposal Form
- Phased Capital Plan
- Required Forms from Exhibit A
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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