911 Call Center Janitorial Services
- Client
- Tulsa, Oklahoma
- RFP Number
- CLEANING-14183
- Posted
- 10/16/2026
- Category
- Cleaning, Janitorial and Custodial Services and Supplies
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe government authority in Tulsa, OK needs a vendor to provide janitorial services for its 911 call center, including daily, weekly, and monthly tasks. Daytime general purpose cleaning must occur every day of the year, including holidays, from 8am to 5pm, while periodic services may happen outside these hours upon request. Only onshore USA organizations are eligible to bid. Interested applicants can submit responses digitally via email or online, and the buyer is looking for proposals regarding the budget. A pre-bid meeting takes place on October 27, 2026. Applicants must submit all questions no later than November 8, 2026.
Key solicitation details
AI-extracted from tac-775f-911-call-center-janitorial-services.pdf. Confirm against the original documents before bidding.
The City of Tulsa Asset Management Department is requesting bids for janitorial services at the 911 Call Center. The contract requires complete daily general purpose cleaning and periodic janitorial work covering approximately 35,362 square feet. Attendance at the pre-bid conference is mandatory for bidders.
- Issued by
- City of Tulsa
- IFB Issue Date
- 10/16/2026
- Pre-Bid Conference
- 10/27/2026 at 10:00 AM CT
- Deadline for Questions
- 11/08/2026
- Bid Submission Date
- 11/18/2026 no later than 5:00 PM (CST)
- How to submit
- Sealed hard copy via mail or delivery
- Submission details
- Submit 2 sealed copies (1 original, 1 copy) to City of Tulsa – City Clerk's Office, 175 E. 2ND St., Suite 260, Tulsa, OK 74103. Package must state Bid Number, Supplies or Service requested, and Bid Opening Date. No faxed or emailed bids.
- Contract term
- One-year annual contract with potential additional one-year terms and optional 90-day extensions
- Place of performance
- 911 Call Center, 801 E. Oklahoma St., Tulsa, OK
- Insurance and bonding
- Workers' Compensation and Employer's Liability insurance in statutory limits required by law, and policies issued by an insurer authorized in Oklahoma.
How proposals are evaluated
| Lowest Secure Bidder |
Scope of work
- Janitorial services for the 911 Call Center main building, smoke shelter, dumpster area, and inner courtyard
- Daily general purpose cleaning between 8:00 AM and 5:00 PM with a two-person crew
- Initial cleaning to remove all residual accumulated dirt and soil
- Furnishing all required cleaning products, chemicals, liners, and equipment
- Maintaining Safety Data Sheets (SDS) binders on site
- Conducting quality control inspections twice per month and submitting weekly work reports
- Daily logbook sign-in and sign-out tracking for all workers
Minimum qualifications
- Maintain a phone number with response capability within 30 minutes, 7 days per week
- Maintain a separate working email address for reports and communications
- Ability for principals, officers, and employees to pass required background checks
- Job Manager and Supervisors must be literate and fluent in English
- Provide equipment in new condition or under 1 year old available for inspection
Documents to include with the bid
- All sheets of the IFB (Sections I-V)
- Exhibit A – Delivery and Pricing
- Signed Affidavits
- Signed Purchase Agreement
- Three references
- Attachment 1: Cleaning Agents List
- Attachment 2: Supplies List
- Attachment 3: Equipment List
- Certificate(s) of Insurance
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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