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Elections Ballot Printing and Mailing Services

OhioOhio, USADue Wednesday, January 13, 2027
Client
Ohio
RFP Number
PM-24155
Posted
10/16/2026
Category
Document Printing and Mailing, Books, Maps, Ballot Papers, or Other Publications
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The government authority in Ohio requires a vendor to provide offsite elections ballot printing and mailing services. The required scope includes printing ballots on ES&S certified 80 lb. Opaque White Ballot paper stock with long grain direction, measuring 8.50 inches wide by either 14 or 17 inches in length. Only USA-based onshore organizations are eligible to bid on this opportunity. Interested applicants must submit their responses digitally via email or online, and all questions must be submitted no later than December 1, 2026. The buyer is seeking budget proposals for a contract term of one year.

Key solicitation details

AI-extracted from Montgomery_County_Board_of_Elections_Ballot_Printing_and_Mailing_Services.pdf. Confirm against the original documents before bidding.

Montgomery County is soliciting proposals for ballot printing and mailing services for the Board of Elections. The contractor will print, assemble, fold, address, and deliver vote-by-mail ballot packets ranging from 5,000 to 80,000 packets per order. Bidders must demonstrate capacity, technical accuracy, and experience with high-volume, time-sensitive election mailings.

Issued by
Montgomery County Board of Elections
Proposer Questions Deadline
December 1, 2026, 3:00pm
Question Response Deadline
December 15, 2026, 4:00pm
Proposals due
1:30 pm on Wednesday, January 13, 2027
How to submit
Electronic via the County's OpenGov Procurement portal
Submission details
Submitted electronically through OpenGov at https://procurement.opengov.com/portal/montgomerycountyoh prior to 1:30 pm on January 13, 2027.
Contract term
one year
Place of performance
Offsite
Insurance and bonding
Policy of insurance written for not less than one million dollars ($1,000,000.00)

How proposals are evaluated

Experience and Past Performance20
Capacity and Production Capabilities to Meet Required Timelines20
Quality Control, Proofing, and Accuracy20
Technical Approach and Operations20
Price20

Scope of work

  • Print vote-by-mail ballots on ES&S certified paper with stubs and 1-D barcodes
  • Assemble ballot packets with required envelopes, instructions, notices, and inserts
  • Print variable data on voter identification envelopes
  • Fold ballots between timing marks for envelope insertion
  • Provide automated assembly with automated verification systems
  • Prepare mailings according to USPS standards including barcodes, sorting, tags, and trays
  • Provide daily delivery of vote-by-mail ballots with manifests by required deadlines
  • Provide a secure upload site with real-time processed ballot viewing and automated confirmations

Minimum qualifications

  • Registered in Ohio or foreign entity providing Certificate of Good Standing or Power of Attorney designation

Documents to include with the bid

  • Pricing Proposal
  • Form 3: Disclosure Policy
  • Form 4: Tax Delinquent
  • Table of Organization / Personnel
  • Full Proposal
  • Redacted Proposal

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1 available fileDocuments checked

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