Electronic Health Records Software with Offender Management, Pharmacy, and Lab Interfaces
- Client
- Essex County Board of Supervisors
- Solicitation No.
- —
- Posted
- 10/22/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer requires electronic health records (EHR) software that includes patient management capabilities, computerized provider order entry, and flexible reporting and querying. The requested EHR system must feature bi-directional interfaces with offender management software to process bookings, moves, releases, and demographic data while maintaining an audit trail. Additionally, the software must integrate with HL7-compliant laboratory systems for orders and results, interface directly with the pharmacy vendor for medication orders, contain an electronic Treatment Administration Record, and store scanned or faxed medical records. The hosting provider must supply cloud services, data storage, backups, disaster recovery, and 24-hour support. Only onshore USA organizations are eligible to bid, and all work will be performed offsite. Vendors must submit a proposal containing their budget details for the requested software and hosting services.
Key solicitation details
AI-extracted from 2026 RFP_EHR Software.pdf. Confirm against the original documents before bidding.
Essex County is soliciting proposals for a Correctional Electronic Health Records Software System for Essex County Public Safety. The vendor will provide software, installation, integration, training, implementation, and ongoing technical support for roughly 10 users. Bidders must be capable of providing system interoperability with offender management, pharmacy, and laboratory systems.
- Issued by
- Essex County Board of Supervisors
- Questions due
- six (6) days before the opening date
- Proposals due
- 2:00 P.M. on November 12, 2026
- How to submit
- Electronic via Essex County VSS, or sealed hard copy with USB
- Submission details
- Mailed or delivered to Essex County Purchasing, PO Box 217, 7551 Court Street, Elizabethtown, New York 12932. Provide 1 hard copy and 1 USB.
- Place of performance
- Essex County Public Safety, 702 Stowersville Road, Lewis, NY 12950
- Insurance and bonding
- Statutory Workers Compensation and Employers Liability Insurance, Professional Liability Insurance, and Commercial General Liability Insurance naming Essex County as additional insured.
How proposals are evaluated
| Expertise and Experience | 20 points |
| Functional Requirements defined in the RFP | 20 points |
| Responsiveness, completeness and thoroughness of vendor submitted requirements | 20 points |
Scope of work
- Provide EHR software system with patient management capabilities
- Computerized provider order entry
- Flexible reporting and querying capabilities
- Interface with offender management software
- Interface with pharmacy vendor
- Interface with laboratory vendor
- System installation, integration, and implementation support
- Training and ongoing technical support
Minimum qualifications
- Must meet all mandatory elements and proposal requirements
- Must possess expertise and past experience providing similar software systems
Documents to include with the bid
- Transmittal Letter
- Technical Proposal
- Cost Proposal / Pricing Form
- Vendor Responsibility Questionnaire
- Certification of Compliance with Iran Divestment Act
- Non-Collusive Bidding Certification
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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