VA Virtual Industry Day for Air Ambulance Broker and Ground Transportation Services

VA AIR AMBULANCE BROKER WITH SUPPORTING GROUND TRANSPORTATION VIRTUAL INDUSTRY DAY NOTICE December 10-11, 2026 Department of Veterans Affairs (VA) Veterans Transportation Program (VTP) Network Contracting Office (NCO) 20 1. Purpose The Department of Veterans Affairs (VA), Veterans Transportation Program (VTP), will host an Industry Day to engage with air and ground transportation brokers capable of providing Air Ambulance Broker with Supporting Ground Transportation Services nationwide. This Industry Day is not a request for proposal. It is a market research tool being used to determine potential firms capable of providing the services described herein prior to determining the method of acquisition. The purpose of this session is to: Provide industry with an overview of the upcoming Air Ambulance Broker Services requirement. Offer vendors an opportunity to ask questions and provide feedback prior to release of the solicitation. Support industry’s understanding of VTP’s operational needs, compliance requirements, and contracting expectations as defined within the Performance Work Statement (PWS). 2. Requirement Overview The upcoming procurement will establish multiple-award IDIQ contracts for nationwide fixed-wing and rotary-wing air ambulance broker services, supported by ancillary ground transportation services which refers to transportation services used to transport Veterans between airports, healthcare facilities, Veterans' residences, and other approved destinations. Ground transportation modes may include private vehicles, taxis, rideshare services, wheelchair-accessible vans and shuttles, ambulances, and other specialized transportation services necessary to meet a Veteran's mobility, accessibility, or medical transportation needs. Key highlights include: 24/7/365 availability including holidays Compliance with CAMTS/NAAMTA transport standards Real-time communication and documentation via VA Mandated Transportation Software Quality Control and subcontractor oversight requirements Support for advanced life support, life support, basic life support, critical care transport and stretcher transports 3. The Request for Proposal The Request for Proposal number is 36C26027R0012. The solicitation will result in the award of three (3) to five (5) firm fixed-price MATOCs. The applicable NAICS code is 481211, Nonscheduled Chartered Passenger Air Transportation with a small business size standard of 1,500 employees. 4. Industry Day will be held virtually, on Microsoft Teams, on December 10 – 11, 2026. A hybrid format for this Industry Day is anticipated: December 10, 2026 Morning Session: General overview for all prospective offerors Afternoon Sessions: Optional one-on-one discussions with individual vendors (NTE 50 minutes) December 11, 2026 All Day: Optional one-on-one discussions with individual vendors (NTE 50 minutes hour) Please note that all times for the scheduled sessions will be stated in Pacific Standard Time (PST) 5. Points of Contact (POCs) Contracting (NCO 20): Primary: Wendy Duval @ [email protected] Alternates: Michael Allred @ [email protected] Program Office (VTP): Primary: Tony Guagliardo Alternate: Mindy LaCrone 6. Tentative Agenda Welcome & Introductions Overview of VTP Mission and Needs Air Ambulance PWS Requirements Review Acquisition Strategy & Timeline Vendor Q&A One-on-one Sessions with Interested Offerors 7. Additional Notices This Industry Day is informational only and does not constitute a solicitation or request for proposals. Draft documentation, including the PWS and/or the RFP, may be provided for industry review prior to or during the session. 8. Registration Instructions It is suggested that prime contractors that have both the capabilities and relevant experience to perform most of the required tasks participate. Significant subcontractors may also participate. Interested parties should provide a short (10 Pages) capability statement to the above Contracting POC with the following information: Company Name, Unique Entity ID number (SAM.gov), business size and classification, address and point of contact with phone number & e-mail address. Address your firm's ability to provide nationwide Air Ambulance Broker Services, including fixed-wing, rotary-wing, and ancillary ground transportation services. Describe your process for subcontractor oversight, accreditation status, dispatch and operational capabilities, relevant federal experience providing similar services. Indicate whether attending general session only or requesting a one?on?one breakout Submit any initial questions you may have to help shape agenda topics and ensure the VA has sufficient time to fully answer questions.