Bookkeeping Services for Volunteer Fire and Rescue Departments in Hamilton County

Hamilton County, Tennessee is soliciting sealed proposals from qualified accounting firms to provide offsite bookkeeping services for volunteer fire and rescue departments. The selected vendor will handle monthly bank account reconciliations, adjusting journal entries, annual financial statement preparations, fixed asset management, board minutes reviews, and federal and state report filings. Only USA-based onshore organizations are eligible to submit proposals. Proposers must submit hard-copy responses in labeled, sealed envelopes by November 17, 2026, at 2:30 PM Eastern. A mandatory pre-bid meeting takes place on November 3, 2026, and all questions must be submitted by November 4, 2026. Submissions must include a signed proposal transmittal letter valid for at least 180 days, an itemized statement of mandatory requirements, client references, personnel resumes, and completed Appendix A compliance forms. The contract term is three years.