About this opportunity
AI summaryThe Board of Stark County Commissioners, on behalf of Stark County Job and Family Services, Children Services Division, seeks proposals from qualified onshore USA vendors to provide respite care services. The selected provider will deliver quality onsite services to children and youth involved with the agency for reasons including abuse, neglect, delinquency, behavioral or control issues, emotional problems, mental illness, disabilities, or substance abuse. Providers must meet transportation needs, provide educational and health-related services, and submit monthly written documentation and invoices. Applicants must demonstrate relevant experience, hold required commercial general liability, professional liability, auto liability, and excess liability insurance, and disclose any pending or threatened court actions. Proposals must include a cover letter, narrative program description, credentials, rate sheet, and required affidavits, with total attachments not exceeding 20 pages. Applicants must submit one signed original proposal via email to [email protected] by 4:00 pm on November 6, 2026. The contract period runs from January 1, 2027, through December 31, 2028, and proposals will be evaluated on cost efficiency, service quality, and qualifications.
Buyer and opportunity details
- Client
- Board of Stark County Commissioners on behalf of Stark County Job and Family Services
- Solicitation No.
- 26-02
Scope of work
- Short Term Respite care in staff residence
- Short Term Intensive Needs Respite for behavioral and emotional challenges
- Long Term Respite for developmentally disabled or functionally impaired individuals
- Intensive Needs Respite with intensive supervision and safety measures
- Intensive Group Home Respite with shift staff for aggressive behaviors
- Transportation for children or youth to visits, appointments, and court hearings
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Strength and stability of the provider to provide the requested services | 10 points |
| Overall responsiveness and completeness of the proposal as well as the likelihood that the proposal best meets or exceeds the specifications | 20 points |
| Scope of service being proposed | 15 points |
| Outcomes and measurement of service(s) | 10 points |
| Price of proposed service(s) | 25 points |
| Experience with a similar project/program | 15 points |
| Other factors considered relevant by SCCS and demonstrated by the bid proposal or investigation by SCCS | 5 points |
Minimum qualifications
- Proof of experience or ability to provide quality care to served individuals
- Three professional references including names, titles, addresses, phone numbers, and email addresses
- Proof of current license/certification in accordance with State Law
- All personnel or resources certified/licensed by proper authorities
- Compliance and cooperation with Child Support Enforcement Agency
- Statement affirming compliance with federal non-discrimination employment laws
- Not subject to finding of recovery under ORC 9.24
- Full compliance with ADA of 1990 and Section 504 of Rehabilitation Act of 1973
Documents to include with your response
- Cover Letter signed by legally authorized representative
- Rate Sheet for each program offered
- Proposal Narrative (maximum 20 pages total)
- Certificates of Insurance listing Stark County JFS as certificate holder
- Form of Non-Collusion Affidavit
- Statement of Non-Liability or Liability for Delinquent Personal Property Taxes
- Corporate Resolution
- Three professional references
- Information regarding eligibility of services for insurance/Medicaid coverage
- Sliding fee scale based upon family income if applicable
Key dates
- Proposals due
- 4:00 pm on Friday, November 6, 2026
- Contract start date
- January 1, 2027
How to submit
- Method
- Instructions
- Submit one signed original proposal with original signatures via email to [email protected]. The entire proposal and attachments must not exceed 20 pages.
Contract details
- Term
- Approximate start date of January 1, 2027, through December 31, 2028 (approximately two years)
- Place of performance
- Stark County, Ohio
- Insurance and bonding
- Commercial general liability: $1,000,000 per occurrence / $3,000,000 aggregate; fire damage legal liability: $100,000; physical abuse and sexual molestation endorsements: $300,000 per occurrence / $300,000 aggregate; Professional liability: $1,000,000 per claim / $1,000,000 aggregate; Business auto liability: $1,000,000 combined single limit; Umbrella and excess liability: $1,000,000 per occurrence / $1,000,000 aggregate. Stark County JFS named as certificate holder.
- Funding
- Federal Title IV-B and local tax dollars (majority from local Children Services levy)