About this opportunity
AI summaryThe Boone County Fiscal Court is issuing an Invitation to Bid for qualified US vendors to provide waste disposal services under the Boone County Public Works Voucher Program. The selected vendor must process County-issued vouchers for citizens delivering debris, bulk items, and garbage to a physical drop-off facility located in Boone County, Kentucky. One voucher covers up to one pickup truck bed or one 8-foot trailer load under three feet tall, excluding liquid waste, hazardous waste, paint, mattresses, and tires, for an estimated 3,000 voucher loads per year. Bidders must submit a narrative describing their electronic equipment and retrieval process for resident voucher validation, facility location and operating details, a W-9 form, a Certificate of Insurance, and authorization details. Award will be made to the lowest responsive and responsible bidder based on pricing, delivery terms, qualifications, references, and suitability to requirements. Questions are due by 5:00 PM on November 5, 2026, and electronic bids must be submitted through the procurement portal by 2:00 PM on November 10, 2026. The initial contract runs from January 1, 2027, through June 30, 2027.
Buyer and opportunity details
- Client
- Boone County Fiscal Court
- Solicitation No.
- BCFY27-28
Scope of work
- Operate and maintain a staffed waste drop-off facility physically located in Boone County, Kentucky open to the public
- Accept voucher loads of debris, bulk items, and garbage from Boone County citizens
- Perform electronic voucher validation using a device such as a tablet to verify resident information and voucher validity
- Generate monthly reports showing date of service and resident addresses
- Submit monthly voucher reimbursement invoices along with generated service reports to the Solid Waste Coordinator
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsive and responsible bid, quality of goods/services, conformity with specifications, suitability, delivery terms, qualifications, and references | Not specified |
Minimum qualifications
- Must operate and maintain a staffed waste drop-off facility physically located in Boone County, Kentucky
- Obtain all required permits, licenses, certificates, or approvals required by federal, state, and local laws
Documents to include with your response
- Electronic Voucher Validation and Reporting Process narrative
- Boone County Drop-Off Facility details (physical street address, days/hours of operation)
- Deviations and Exceptions (if applicable)
- W9 Form
- Certificate of Insurance
- KRS Resident Bidder Status affidavit (if applicable)
- KRS Qualified Bidder Status affidavit (if applicable)
- Name and Title of Authorized Representative
- Pricing Proposal
Key dates
- Issue Date
- October 27, 2026
- Newspaper Advertisement Date
- October 27, 2026
- Question Submission Deadline
- November 5, 2026, 5:00pm
- Question Response Deadline
- November 6, 2026, 5:00pm
- Bid Submission Deadline
- November 10, 2026, 2:00pm
How to submit
- Method
- Electronic via the County's electronic bidding system
- Instructions
- Submitted online at https://secure.procurenow.com/portal/boonecountyky. Late, hand delivered (paper), emailed, or facsimile bids will not be accepted.
Contract details
- Term
- Initial term from January 1, 2027 through June 30, 2027, with up to three additional one-year fiscal year renewal options (July 1 through June 30).
- Place of performance
- Boone County, Kentucky
- Insurance and bonding
- Commercial General Liability: $1,000,000 per occurrence, $2,000,000 products/completed operations, $2,000,000 general aggregate. Auto Liability: $1,000,000. Workers Compensation: Statutory. Employer Liability: $1,000,000. Umbrella/Excess Liability: $2,000,000. Property insurance covering equipment.