About this opportunity
AI summaryThe Defense Health Agency is issuing a Request for Information to identify potential sources capable of providing public address system service maintenance, testing, and repair. The required scope includes non-personal services, labor, equipment, tools, materials, and supervision to service legacy public address equipment across Naval Medical Center Portsmouth and all outlying branch clinics in Virginia. Contractors must handle monthly preventive maintenance inspections, system troubleshooting, configuration updates, emergency response, and replacement parts to ensure operational continuity. Responses must be submitted electronically in Microsoft Word or Adobe PDF format and include a one-page cover sheet. The draft Performance Work Statement outlines a contract term consisting of one base year. At this stage, no formal solicitation exists, and the government will not accept unsolicited proposals or phone calls.
Scope of work
- Preventive maintenance inspections and monthly testing of representative PA system speakers and amplifiers
- Inspection of racks, cabling, power supplies, and UPS equipment
- Verification of audio quality, volume levels, and zone functionality
- On-site technical support to diagnose and resolve equipment issues
- Furnishing all replacement parts necessary to restore equipment to full operational status
- System monitoring, troubleshooting, repairs, and configuration management for the PA system
- Managing PA system configurations, implementing software and firmware updates, and maintaining system documentation
- Testing associated components including head ends, speakers, electrical installations, and Daily Colors System
Minimum qualifications
- Applicable industry-recognized certifications related to audio communication systems, network infrastructure, and system administration
- Manufacturer-specific training and credentials to install, configure, maintain, and troubleshoot PA systems and network components
- Demonstrated proficiency in system testing, fault isolation, and operational support
- Experience with audio communication systems, associated network infrastructure, and equipment troubleshooting
Documents to include with your response
- Cover Page
- Service report within three days after completion of preventive maintenance
- Written repair report submitted electronically within three business days following repair completion
How to submit
- Method
- Electronic via Microsoft Word or Adobe PDF
- Instructions
- Submissions must include a 1-page Cover Page with Title, Organization, and technical/administrative points of contact.
Contract details
- Term
- One (1) Base Year and four (4) Option Years
- Place of performance
- Naval Medical Center Portsmouth, Virginia and 11 outlying Branch Clinics
Federal notice details
- Solicitation number
- 12474177
- Agency
- Department of Defense
- Buying office
- Defense Health Agency (DHA) › Defense Health Agency
- Notice type
- Sources Sought
- Responses due
- Nov 16, 2026, 5:00 PM ET
- Posted on SAM.gov
- Oct 28, 2026
- NAICS
- 811210 · Electronic and Precision Equipment Repair and Maintenance
- Product/service code
- J059
- Place of performance
- Portsmouth, VA, 23708
- Contracting contact
- Cynthia Scharnowske
cynthia.e.scharnowske.civ@health.mil
7579533412
Source: SAM.gov. Read the official notice for the complete description and current instructions.
Incumbent and award research
No incumbent history found for this requirement. The notice does not cite a current contract, and no earlier award from this buying office matches it.
Market context
Awards in the same category (Electronic and Precision Equipment Repair and Maintenance). This is not this requirement's award history.
Recent similar awards: Department of Defense, NAICS 811210, performed in VA
| Vendor and award | Value | Ends |
|---|---|---|
| CMS RESEARCH CORPHDTRA126C0028 · MINIATURE CHEMICAL AGENT MONITORS SYSTEMS (MINICAMS) PREVENTIVE MAINTENANCE | $61,560 | Aug 30, 2031 |
| GETINGE USA SALES, LLCHT001426PE113 · ANNUAL MAINTENANCE AND REPAIR SERVICES ON WASHER/DISINFECTOR. | $25,622 | Jun 19, 2029 |
| NEXUS GROUP, LLCN4215826PN051 · PREVENTATIVE MAINTENANCE AND SERVICE CONTRACT FOR C134 ICP-OESS AND ICP-MS | $74,720 | May 4, 2029 |
| VARIAN MEDICAL SYSTEMS, INCHT001426PE072 · VARIAN ARIA ONCOLOGY INFORMATION SYSTEM AND ECLIPSE TREATMENT PLANNING SYSTEM | $260.7K | Mar 16, 2029 |
| L1 ENTERPRISES INCORPORATEDHT940623P0210 · DRAEGER ANESTHESIA UNIT MAINTENANCE SERVICES | $874.5K | Oct 30, 2027 |
Top vendors in this category: Department of Defense, NAICS 811210, since Oct 1, 2024
4,896 contract awards in this NAICS over the period.
- 1. NORTHROP GRUMMAN SYSTEMS CORP$144.6M
- 2. MOTOROLA SOLUTIONS, INC.$127.8M
- 3. AGILITI HEALTH INC$66.3M
- 4. LOCKHEED MARTIN CORPORATION$58.7M
- 5. RAYTHEON COMPANY$52.2M
Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.