About this opportunity
AI summaryThe government authority located in Newton, NJ requires a vendor to provide fee accounting services for the fiscal year running from January 01, 2027, to December 31, 2028. The selected accountant will act as an advisor for all matters regarding the establishment and ongoing functions of the accounting books and records. Duties include maintaining and establishing accounting books and records, completing monthly postings to the general ledger, and preparing monthly statements showing budgeted and actual fiscal year-to-date expenditures. Only onshore USA organizations are eligible to bid, and the work may be performed onsite or offsite. The buyer is seeking proposals for a contract term of one year.
Buyer and opportunity details
- Client
- Housing Authority of the Town of Newton, New Jersey
Scope of work
- Maintenance and establishment of accounting books and records, including monthly general ledger posting
- Preparation of budgets, financial statements, and forms required by HUD and the State of New Jersey
- Preparation of state and federal forms for requisitions and financial reports
- Attendance at meetings with HUD staff, auditors, and Commissioners as requested
- Preparation of monthly budget vs. actual expenditure statements
- Preparation of tenant accounts reconciliations and GAAP audit work papers
- Preparation and internet filing of HUD electronic financial filings and FDS
- Assisting the Authority in closing outstanding audit findings
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Demonstrated experience and competence in this type of work | 15 Points |
| Familiarity with the Newton Housing Authority's Programs in specific and HUD rules and regulations in general | 20 Points |
| Capability and capacity to accomplish work within the required time period | 15 Points |
| Geographic location of the firm relative to the proximity to the Housing Authority | 10 Points |
| Specialized experience of key personnel in Housing Authority Programs | 20 Points |
| Firm’s Equal Opportunity Policy | 10 Points |
| Price | 10 Points |
Minimum qualifications
- Must be a Certified Public Accountant (C.P.A.), licensed by the State of New Jersey or a licensed Public Accountant
- Must have previous experience and an understanding of HUD funded programs
- Must be approvable by the United States Department of Housing and Urban Development
Documents to include with your response
- Listing of similar work that the firm has previously completed
- Listing of references
- New Jersey Business Registration Form
- Affirmative Action Compliance Notice
- Stockholder Disclosure Certification
- Non-Collusive Affidavit
- Completed Proposal for Accounting Services form stating annual retainer and hourly rates
Key dates
- Proposals due
- Wednesday, December 2nd, 2026, by 10:00 AM
How to submit
- Method
- Delivered to office
- Instructions
- Proposals based upon a lump-sum fee must be delivered to the office of the Housing Authority of the Town of Newton, 32 Liberty Street, Newton, New Jersey.
Contract details
- Term
- Fiscal year 1/1/2027 to 12/31/2028, with option to renew for one additional year.
- Place of performance
- Newton, New Jersey
- Funding
- HUD