About this opportunity
AI summaryAustin Independent School District seeks bids from onshore USA organizations to supply districtwide custodial supplies and dispensing systems for an onsite two-year contract. Required items include paper towels, toilet tissue, hand soap, cleaning chemicals, trash can liners, gloves, and compatible dispensers or related consumables, with all pricing submitted as firm and fixed ceiling rates. Bidders must submit questions through the AISD Bonfire Portal by November 10, 2026, at 5:00 pm. Completed and signed bids must be submitted through the portal by November 17, 2026, at 2:00 pm CST, followed by a virtual opening at 2:15 pm. AISD intends to award contracts to the lowest-priced responsive and responsible bidders by line item, defined group, or aggregate total based on mandatory product, dispenser, delivery, and submission requirements. The district does not guarantee minimum quantities or expenditures, and proposals must remain valid for 120 days.
Buyer and opportunity details
- Client
- Austin Independent School District
- Solicitation No.
- 27IFB030
- Set-aside
- Small business enterprise participation
Scope of work
- Paper towels
- Toilet tissue
- Hand soap
- Cleaning chemicals
- Trash can liners
- Gloves
- Associated dispensers or replacement dispensing systems
- Direct delivery to individual campuses and departments within 1 to 2 business days
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsive and responsible bid(s) meeting all specifications, terms, and conditions | Not specified |
Minimum qualifications
- Must be in good standing with the Texas Comptroller
- Must not be debarred, suspended, or otherwise ineligible to do business with the State of Texas or federal government
- Demonstrated capacity to deliver directly to individual AISD campuses and departments within 1 to 2 business days
Documents to include with your response
- Bid Form in Bonfire Portal
- Attachment A - Vendor Questionnaire
- Bid Certification Form
- Notification of Criminal History of Contractor
- Debarment, Suspension and Ineligibility Certification
- EDGAR Vendor Certification
- Conflict of Interest Questionnaire (CIQ)
- Form W-9 Request for Taxpayer ID Number and Certification
- Product identification, specification sheets, and Safety Data Sheets for applicable chemicals
- Dispenser compatibility or alternative-system details
Key dates
- Dates of public notice
- October 30, 2026
- Dates of public notice
- November 6, 2026
- Due date for questions
- November 10, 2026 by 5:00 pm
- Questions and answers posted in AISD Bonfire Portal
- November 13, 2026
- IFB opening / due date
- November 17, 2026 at 2:00 pm CST
- Virtual bid opening
- Tuesday, November 17, 2026, at 2:15pm
- Tentative AISD Board meeting for review/approval
- January 28, 2026
How to submit
- Method
- Electronic via the AISD Bonfire Portal
- Instructions
- Submit bid form and all required executed forms and pricing online via https://austinisd.bonfirehub.com/portal/ prior to the deadline.
Contract details
- Term
- Initial term of two (2) years with up to three (3) additional one (1) year renewal periods
- Estimated value
- Historical annual spend of approximately $1,740,921.00
- Place of performance
- Austin Independent School District facilities (approximately 135 facilities in Austin, TX)
- Funding
- May be funded in whole or in part with federal funds (subject to 2 CFR Part 200)