About this opportunity
AI summaryThe Gerald R. Ford International Airport Authority seeks insurance brokerage and consulting services for the marketing and placement of its consolidated insurance program. The selected firm will develop underwriting strategies, request quotations, negotiate renewals, provide policy summaries, issue certificates of insurance, and assist with risk analysis and insurance-related services across coverages including airport liability, cyber security, environmental, workers' compensation, and vehicles. Only onshore USA organizations are eligible to bid, with work performed onsite or offsite over a three-year contract term. Proposals are due February 2, 2027, at 2:00 pm local time, and all questions must be submitted no later than November 27, 2026. The Authority will use a two-phase selection process evaluating written proposals on criteria such as approach, proposed staffing, relevant experience, fee structure, and firm capabilities, followed by potential interviews or presentations for shortlisted respondents.
Buyer and opportunity details
- Client
- Gerald R. Ford International Airport Authority
- Solicitation No.
- 2624
Scope of work
- Develop underwriting and marketing strategies to competitively secure coverages using risk financing techniques
- Identify viable insurance markets, review planning and marketing reports, and present insurer proposals
- Request quotations, evaluate exposures, and review new and renewal policies for accuracy and conformity
- Analyze and negotiate renewals and obtain competitive bids from the insurance industry
- Provide insurance summaries of each policy detailing limits, deductibles, perils, and exclusions
- Bind, cancel, and administer placements, binders, policies, endorsements, and issue premium invoices
- Conduct operational hazard and risk review within 60 days and submit comprehensive report within 120 days
- Provide risk management services including certificates of insurance, claims management, and lease reviews
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Phase I: Approach and Recommendations | 25 |
| Phase I: Proposed Staffing | 15 |
| Phase I: Relevant Experience | 15 |
| Phase I: Overall Firm Capacity | 15 |
| Phase I: Fee Structure | 10 |
| Phase II: Questions, Scenarios, and Communication | 8 |
| Phase II: Understanding of Airport Needs | 6 |
| Phase II: Approach and Recommendations | 4 |
| Phase II: Proposed Team and Expertise | 2 |
Minimum qualifications
- Place policies with carriers rated at least A- with financial size category of at least XI by A.M. Best
- Carriers must be licensed to do business in the State of Michigan
- Not listed on the Federal Excluded Parties List (EPLS)
- Not an Iran linked business pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517
Documents to include with your response
- Executive Summary (1 page maximum)
- Business Organization (1 page maximum)
- Problem Statement & Recommendation (12 pages maximum)
- Project Staffing chart, descriptions, credentials, and succession planning (4 pages maximum)
- References for a minimum of three relevant clients (1 page maximum)
- Fee Proposal describing form of compensation (2 pages maximum)
Key dates
- RFP Issue Date
- November 3, 2026
- Question Deadline
- November 27, 2026 prior to 2 p.m.
- Submission Due Date
- February 2, 2027 at 2 pm (local)
- Contract Start Date
- June 1, 2027
How to submit
- Method
- Hard copy delivery or electronic upload
- Instructions
- Hard copies delivered to Marissa Norris, Sr. Procurement Specialist, Gerald R Ford International Airport Authority, 5500 44th St SE, Grand Rapids, MI 49512. Electronic submissions securely uploaded as a single PDF to specified Dropbox link named with firm's name.
Contract details
- Term
- Three (3) years ending on May 31, 2030, with options to extend for two (2) additional one (1) year terms
- Place of performance
- Grand Rapids, Michigan
- Insurance and bonding
- Insurance requirements are posted on the Documents and Forms page of the GFIAA website within the Purchasing Terms and Conditions document.
- Funding
- Federal Government funds (in whole or in part through the Federal Government)