About this opportunity
AI summaryThe Network Contracting Office 16 issues this Sources Sought Request for Information to assess contractor capabilities, qualifications, interest, and pricing for kitchen exhaust cleaning, kitchen fire suppression system service, and portable fire extinguisher maintenance. The anticipated requirement supports the Central Arkansas Veterans Healthcare System across the John L. McClellan Memorial Veterans Hospital in Little Rock and the Eugene J. Towbin Healthcare Center in North Little Rock. The draft scope encompasses quarterly and semiannual cleaning of designated commercial kitchen hoods, ducts, fans, and related components, alongside semiannual servicing of ten wet-chemical kitchen fire suppression systems. The contractor must also inspect, maintain, hydrotest, repair, and tag approximately 948 portable fire extinguishers using certified technicians and calibrated equipment. The government anticipates a contract structure consisting of a potential base period with four one-year option periods.
Scope of work
- Commercial kitchen cooking hood, duct, and fan cleaning on semiannual and quarterly schedules
- Inspection and servicing of wet chemical kitchen fire suppression systems
- Replacement of fusible links and operational testing of manual pull stations and interlocks
- Inspection, servicing, and hydrostatic testing of portable fire extinguishers
- Pick-up and drop-off of portable extinguishers at the NLR VA Fire Department
- Affixing inspection, service, and hydrotest tags or labels to serviced equipment
- Provision of written and digital service, inspection, and deficiency reports
- Provision of certificates of cleaning posted on the outside of each cleaned hood
Minimum qualifications
- Trained, qualified, and certified in accordance with NFPA 96 Chapter 11 paragraph 11.6.1
- Trained and certified per International Kitchen Exhaust Cleaning Association (IKECA) standards
- Trained, qualified, and certified to service systems IAW NFPA 11.6.5
- Technicians trained and certified in kitchen suppression systems
- Technicians trained and certified in fire extinguisher maintenance
- Compliant with CFR 29, UL 300, OSHA regulations, and applicable federal, state, and local laws
Documents to include with your response
- Certification documents meeting government qualifications
- Material Safety Data Sheets (MSDS) or Safety Data Sheets (SDS)
- Contractor Rules of Behavior signed original signature page
- OF306 form for personnel security screening
Key dates
- Site visit
- TBD
Contract details
- Term
- Base Year with four one year ordering periods
- Place of performance
- Central Arkansas Veterans Healthcare System facilities in Little Rock and North Little Rock, AR, and contractor facility for extinguisher servicing
Federal notice details
- Solicitation number
- 36C25627Q0131
- Agency
- Department of Veterans Affairs
- Buying office
- 256-Network Contract Office 16 (36C256)
- Notice type
- Sources Sought
- Responses due
- Nov 20, 2026, 11:00 AM ET
- Posted on SAM.gov
- Nov 5, 2026
- NAICS
- 811310 · Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Product/service code
- J012
- Place of performance
- North Little Rock, 72114
- Contracting contact
- Anthony Marion, Contracting Officer
anthony.marion2@va.gov
713-794-7408
Source: SAM.gov. Read the official notice for the complete description and current instructions.
Incumbent and award research
Likely prior awards for this requirement
Likely matchAwarded by the same buying office (36C256) with descriptions matching "kitchen". The notice does not name its current contract, so confirm before relying on it.
| Vendor and award | Value | Ends |
|---|---|---|
| AIR FLO CLEANING SYSTEMS LLC36C25625P0755 · QUARTERLY POWER WASHING OF KITCHEN VENT HOODS AND EXHAUST CLEANING | $61,000 | Apr 23, 2027 |
Market context
Awards in the same category (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance). This is not this requirement's award history.
Recent similar awards: Department of Veterans Affairs, NAICS 811310
| Vendor and award | Value | Ends |
|---|---|---|
| R. W. MARTIN AND SONS INC36C25626P0611 · LAUNDRY MAINTENACE | $565.2K | Aug 26, 2031 |
| BAMAJACK, LLC36C77026P0081 · FIVE (5) YEAR PO FOR PREVENTIVE MAINTENANCE OF GENERATORS AT MID-SOUTH CMOP IN TN. | $26,784 | Mar 31, 2031 |
| BAMAJACK, LLC36C25626P0453 · EMERGENCY GENERATOR PREVENTATIVE MAINTENANCE | $389.7K | Mar 17, 2031 |
| ELECTRICAL TESTING SOLUTIONS, INC.36C25226P0161 · GENERATOR AND ATS MAINTENANCE | $42,207 | Jan 31, 2031 |
| INNOVATION AT WORK INC36C25626P0296 · SLVHCS HOUSEKEEPING EQUIPMENT MAINTENANCE | $128.0K | Jan 8, 2031 |
Top vendors in this category: Department of Veterans Affairs, NAICS 811310, since Oct 1, 2024
1,504 contract awards in this NAICS over the period.
- 1. R. W. MARTIN AND SONS INC$5.0M
- 2. INNOVATION ASSOCIATES, INC.$4.6M
- 3. CAREFUSION SOLUTIONS, LLC$3.7M
- 4. JOHNSON CONTROLS, INC$3.2M
- 5. AGFA HEALTHCARE CORPORATION$3.1M
Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.