What the buyer needs
AI summaryThe Office of Human Capital seeks information from qualified vendors to conduct an independent, comprehensive audit of its electronic and paper human-capital records. The requested scope includes project planning, inventorying record repositories, testing records for compliance and retention, reviewing internal controls, and delivering findings alongside a prioritized corrective-action roadmap. The audit will also require draft and final reports, supporting workpapers, and a briefing for senior leadership. Only onshore USA organizations are eligible to respond, and the agency anticipates performance will occur offsite within 90 to 180 calendar days after award. Interested vendors must submit questions by November 22, 2026, and deliver their final electronic responses up to ten pages to [email protected] no later than November 27, 2026. Submissions must include company details, capability statements, proposed methodology, and estimated pricing provided as a firm-fixed-price or labor-hour breakdown.
Scope of work
- Initial kickoff meeting with OHC stakeholders
- Audit plan, methodology, schedule, and data-request list
- Inventory of applicable OHC records and repositories
- Assessment of records completeness, accuracy, consistency, duplication, and accessibility
- Evaluation of alignment with Federal, DHS, component, and OHC records-management policies
- Assessment of existing policies, procedures, internal controls, governance, and oversight
- Prioritized remediation roadmap and documented findings with risk ratings
- Draft and final audit reports, senior-leadership briefing, and supporting workpapers
Minimum qualifications
- Experience in independent auditing, internal controls, compliance assessments, or records-management reviews
- Experience in Federal human-capital, personnel, or human-resources records environments
- Experience with Federal records management requirements, retention, and disposition practices
- Experience with audits involving electronic records, shared drives, document-management systems, and paper records
- Experience in privacy, information governance, data quality, and access-control assessments
- Experience developing corrective-action plans and implementation roadmaps
- Work in environments requiring appropriate personnel suitability, security, and handling of sensitive Government information
Documents to include with your response
- Company name, address, UEI, CAGE code, and primary point of contact
- Business size and socioeconomic status
- Description of relevant capabilities and experience
- Proposed audit methodology and project-management approach
- Recommended labor categories, staffing levels, and estimated period of performance
- Identification of assumptions, dependencies, or Government-furnished information needed
- Estimated pricing (firm-fixed-price estimate and/or labor-hour estimate)
- Identification of relevant contract vehicles and GWACs held
How to submit
- Method
- electronically
- Instructions
- Responses limited to Ten pages, excluding resumes, relevant past-performance summaries, and pricing information.