What the buyer needs
AI summaryThe City of Delta requests proposals from qualified providers to deliver comprehensive retirement plan administration, investment oversight, employee education, and ongoing support. The selected vendor must provide employee counseling, investment monitoring, fiduciary disclosures, and long-term investment recommendations offsite for a one-year contract period. Bidders must submit proposals electronically as a single, ADA-compliant PDF document to [email protected] by December 2, 2026, at 11:00 am MST. Inquiries must be submitted in writing to Jeannette Carmack at [email protected]. The City will evaluate submissions using weighted criteria including qualifications, references from at least three projects of similar scope, and will award the contract to the lowest bidder whose evaluation indicates the award best serves the project.
Scope of work
- Provide employee retirement planning advice, individual counseling, and professional consultation
- Offer educational resources and guidance regarding retirement plan options and investment choices
- Monitor market conditions, investment performance, and economic trends affecting the plan
- Provide recommendations on investment options, diversification, risk management, and long-term strategies
- Present regular investment performance reports and disclose fees and fiduciary responsibilities
- Administer employee and employer contributions and coordinate timely transfers with the Payroll Department
- Establish reconciliation and discrepancy resolution procedures while safeguarding participant information
- Provide Human Resources Department support, plan documentation, and assistance with employee enrollment
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications of the Bidders and compliance with prescribed requirements | Not specified |
| Qualifications, experience, equipment, and manpower of Subcontractors and Suppliers | Not specified |
| Lowest Bidder whose evaluation indicates award is in the best interests of the Project | Not specified |
| Local Contractor Preference (5% primary for City of Delta; 2.5% secondary for Delta County) | Not specified |
Minimum qualifications
- Experience providing retirement plan services to public-sector employers
- Relevant experience with reference to a minimum of three (3) projects of similar scope and size
Documents to include with your response
- Proposal Form
- Signed Addenda (if issued)
- Company background, qualifications, and experience providing retirement plan services to public-sector employers
- Description of proposed services, administrative capabilities, and investment oversight approach
- Qualifications, certifications, and experience of professionals assigned to the account
- Description of employee counseling services, educational programs, and communication methods
- Payroll integration, contribution processing, reconciliation, and reporting procedures
- Fee schedule detailing all administrative, investment, advisory, and other applicable costs
- Written documentation of relevant experience referencing a minimum of 3 projects of similar scope and size
- Documentation demonstrating ownership of a qualified local business (if applicable)
How to submit
- Method
- Instructions
- Submitted electronically to [email protected] as a single ADA-compliant PDF document.