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OpenSolicitation 26-003

Insurance Broker of Record for Property and Casualty Services

Buyer
Housing Authority of the City of Brownsville, Texas
Place of performance
Brownsville, Texas
Submission deadline
Dec 17, 2026

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What the buyer needs

AI summary

The buyer seeks an insurance broker of record to handle property and casualty services for a government authority in Brownsville, Texas. The selected broker will obtain competitive premium costs for coverage across all properties and operations, including real property, business, personal property, rents, and other related damages. Responsibilities include preparing marketing submissions, developing coverage specifications, documenting carrier declinations, and evaluating insurance company solvency and stability. Additionally, the broker will deliver an annual retention analysis report, track industry trends, service existing policies, issue binders and certificates, and request endorsements. Eligibility is restricted to onshore USA organizations performing the work offsite. The contract period runs for one year, and all questions must be submitted no later than November 25, 2026.

Scope of work

  • Market insurance policies, prepare marketing submissions, and develop coverage specifications
  • Select insurance markets, evaluate coverage quotations, and provide comprehensive and affordable options
  • Document marketing of insurance coverages, including declinations received from carriers
  • Verify policy accuracy, negotiate policy changes, and service existing insurance policies
  • Provide annual retention analysis report and study viable self-insurance programs
  • Assess insurance company stability, solvency, service competency, and report industry trends
  • Provide research and prompt response to insurance and risk management questions
  • Coordinate, attend, and participate in carrier loss control surveys and underwriter visits

Minimum qualifications

  • Demonstrated ability at comparable work with public entities
  • State of Texas Business License
  • Availability of key personnel between 8:00 a.m. and 5:00 p.m. Central Standard Time

Documents to include with your response

  • Form of Proposal (Attachment B)
  • Profile of Firm (Attachment C)
  • Forms HUD-5369-B, 5369-C, 5370-C (Attachments D, E, F)
  • Proposed Services description
  • Managerial Capacity/Financial Viability, including resumes
  • Client Information
  • Equal Employment Opportunity Statement
  • Subcontractor/Joint Venture Information (Optional)
  • Section 3 Business Preference Documentation (Optional; Attachment G)
  • IRS Form W-9 (prior to contract)

How to submit

Method
Hard copy tabbed proposal submittal and cost entry via Internet System
Instructions
Three copies of each proposal, including one with original signatures. Costs entered within the areas provided within the noted Internet System.