What the buyer needs
AI summaryThe Housing Authority of the Borough of Carteret seeks proposals from accounting firms to serve as the Authority's accountant. The chosen firm will perform accounting services for the 2027 fiscal year spanning from January 1, 2027, through December 31, 2027. Applicants must be Certified Public Accountants licensed in the State of New Jersey and must not be under sanction from the U.S. Department of Housing and Urban Development. Firms must submit proposals alongside a completed agreement, a letter detailing qualifications and HUD experience, and required certifications to the Authority's office prior to 12:30 pm on December 2, 2026. The Authority evaluates proposals using quality and merit factors, including capability to accomplish work and price.
Scope of work
- Review cash disbursements posted by the bookkeeper, post accounts to general ledger, and prepare journal vouchers
- Prepare monthly project-based financial statements and actual-to-budget reports for the Board
- Counsel Board and Staff on investments, review monthly bank statements, analytical ledger, and rent rolls
- Provide grant accounting and prepare monthly bank reconciliations
- Prepare project-based operating budget including revisions, salary calculations, fringe benefits, and longevity calculations
- Perform accounting complying with HUD Asset Management, Project-based Accounting Requirements, and GAAP
- Prepare year-end financial statements, requested year-end adjustments, and CFP implementation schedule
- Assist with financial conversion of remaining Public Housing Program to the RAD Project Based Voucher Program
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Demonstrates experience and competence in this type of work | 20 points |
| Familiarity with the Carteret Housing Authority's programs in specific and HUD rules and regulations in general | 25 points |
| Capability and capacity to accomplish work within a required time period | 15 points |
| Geographic location of the firm relative to the proximity to the Housing Authority | 10 points |
| Firm's equal opportunity policy | 10 points |
| Price | 20 points |
Minimum qualifications
- Certified Public Accountant (CPA) licensed in the State of New Jersey
- Must not be under sanction from HUD
- Significant experience in representing New Jersey public entities and Housing Authorities
- At least three (3) references with knowledge of representation of a public entity
Documents to include with your response
- Completed agreement for accounting services
- Accompanying letter of firm's qualification and HUD experience
- Professional information including principal business address, areas of practice, and narrative of experience
- At least three (3) references
- New Jersey Business Registration Certificate
- Completed Non-Collusion affidavit
- Completed Affirmative Action form
- Completed Americans with Disabilities form
- Acknowledgment of Receipt of Addenda
- Disclosure of Investment Activities in Iran certification
How to submit
- Method
- Sealed hard copy by hand delivery or mail
- Instructions
- Submitted in a sealed envelope marked 'SEALED RFP' with contract title 'Accountant Services for 2027' addressed to Carteret Housing Authority, Attn: Eric F. M. Chubenko, Executive Director, 96 Roosevelt Avenue, Carteret, NJ 07008. Exactly two (2) original paper copies required. Emailed proposals not accepted.