What the buyer needs
AI summaryThe City of Columbia seeks a professional landscape management firm to maintain various planting areas, service existing downtown irrigation systems, and maintain fountains within designated areas. Required onsite services include fertilization, annual mulching by April 1st, litter control, and chemical application for a 12-month period with extension options. Only USA-based organizations are eligible, and bidders must register as a vendor with the City of Columbia prior to award. Applicants must submit a completed bid sheet with a flat monthly rate, three references with irrigation experience, proof of insurance, and signed compliance affidavits. Bidders may submit sealed bids online or to the Purchasing Agent at City Hall by 1:30 P.M. CT on November 30, 2026, with public opening at 2:00 P.M. CT. Direct questions or accommodation requests to Purchasing Agent Regina Connelly at (931) 560-1580.
Scope of work
- Weeding of all planting beds and sidewalk cracks or joints
- Tree and shrub pruning compliant with ANSI A300 standards
- Annual mulching and twice-annual fertilizing of all planting areas
- Weekly litter control and removal from planting areas
- Insect and disease control with chemical application reporting
- Inspection, winterization, and spring restart of downtown irrigation systems
- Operational maintenance and winterization of downtown roundabout fountains
- Flower rotation and monitoring of self-watering planters and hanging pots
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsive, responsible vendor | Not specified |
Minimum qualifications
- Registered as a vendor prior to award
- At least 3 references for similar work including irrigation system maintenance
- Adequate equipment, staff, knowledge, and experience in landscape management
- All necessary permits and licenses, including chemical application licenses
Documents to include with your response
- Completed bid sheet using the supplied bid form
- Signed Iran Divestment Act certification
- Equal Employment Opportunity Self Reporting Statement
- Signed and notarized Drug-Free Workplace Affidavit
- Copy of required insurance
- List of at least three references
How to submit
- Method
- Online or sealed hard copy
- Instructions
- Submit online or remit to Purchasing Agent, City Hall, 700 North Garden St., Columbia, TN 38401. Mark outside of envelope with Invitation to Bid – Landscape Management Services and opening date November 30, 2026. Faxed or emailed bids are not accepted.