What the buyer needs
AI summaryWashington County seeks a daily courier to transport library materials between nine library branches and three library locker or book drop locations in Stillwater, Minnesota. Drivers must empty and replenish lockers with pre-organized materials, operate between 7:00 AM and 8:00 PM daily, and secure any undelivered items overnight for the next scheduled service day. Only United States organizations performing work onsite are eligible to bid, and all questions must be submitted by November 13, 2026. Contractors must email a single combined quote document in at least 11-point font with the subject line "Library Courier Service Quote" by December 1, 2026, at 4:00 PM CST. Washington County will evaluate quotes for compliance with all mandatory submission requirements and may disqualify non-compliant submissions. The County has established a total not-to-exceed budget of $170,000, or $85,000 annually, and may reject any proposal exceeding this limit.
Scope of work
- Daily courier service between 9 library branches and 3 locker/book drop locations
- Transport of standardized stackable delivery bins (5 to 12 bins per branch daily)
- Occasional transport of bags, bins, containers, or loose objects under 60 lbs
- Secure overnight storage of remaining delivery items inside vendor vehicle or facility
- Empty library lockers of remaining materials and replenish with pre-organized materials
- Empty book returns at locker sites into delivery bins for transport to branch
- Delivery operations between 07:00AM and 08:00PM daily, ending at R.H. Stafford Library
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Compliance with all requirements of the RFQ | pass/fail |
| Lowest cost | Not specified |
Minimum qualifications
- Drivers must maintain a valid driver's license appropriate for the vehicle operated
- Drivers must wear visible identification badges and maintain a professional appearance
- Drivers must complete County's required background screening (CJIS or BCA fingerprint-based)
- Vehicles must be in good operating condition and meet Federal and State requirements
- Demonstrated qualifications and experience to perform the work
Documents to include with your response
- Cover Letter
- Qualifications and Experience
- Conflict of Interest disclosure
- Signed Appendix A - County's Standard Terms and Conditions
- Pricing (including proposed daily delivery route and detailed weekly service cost)
How to submit
- Method
- Electronic via email
- Instructions
- Email one combined document (max 5 pages, min 11-point font, excluding cover sheet, cover letter, table of contents, and appendices) with subject line 'Library Courier Service Quote' to the County Authorized Representative.