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OpenSolicitation 28-002-33

Group Dental Benefits Coverage Services for Employees

Buyer
Vail Unified School District No. 20
Place of performance
Vail, Arizona (with offsite administration and on-site visits as needed)
Submission deadline
Dec 17, 2026

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What the buyer needs

AI summary

The government authority located in Vail, Arizona seeks qualified dental insurance carriers, joint benefit trusts, or third-party benefit administrators to provide cost-effective group dental benefits coverage for its employees. The buyer intends to establish one or more contracts effective July 1, 2027, for a one-year contract period, with work performed offsite. Only onshore organizations based in the United States are eligible to bid. Interested vendors must submit all questions no later than November 30, 2026, and can submit their responses digitally via email or online. The buyer is currently looking for proposals and has not specified a fixed budget.

Scope of work

  • Group dental benefits coverage for employees
  • Preferred and Buy-up PPO plans
  • Dedicated staff representative for the District contract
  • GeoAccess reports and provider disruption analysis
  • Claims administration and billing services
  • Compliance with HIPAA, FERPA, and ACA requirements

How proposals are evaluated

CriterionWeight / scoring
Cost and Financial ProposalNot specified
Ability to Meet District Requirements and Scope of ServicesNot specified
Qualifications, Experience and Organizational CapacityNot specified

Minimum qualifications

  • Qualified dental insurance carriers, joint benefit trusts, or third-party benefit administrators
  • Physical location within the United States
  • Dedicated local representative within the United States, preferably Arizona
  • Maintain all required federal, state, and local licenses and permits
  • Compliance with Federal immigration laws and E-Verify requirements
  • References from similar services within the last three years

Documents to include with your response

  • Completed Excel Questionnaire (Dental Attachment A - Dental Proposal Questionnaire.xlsx)
  • Cost Proposal and Commission Disclosure
  • Offer and Acceptance
  • Non-Collusion Affidavit
  • Conflict of Interest
  • Deviations and Exceptions
  • Confidential/Proprietary Submittals
  • Vendor Application and IRS Form W-9
  • Non-Disclosure Agreement (if requesting confidential exhibits)
  • GeoAccess reports and provider disruption analysis

How to submit

Method
Sealed hard copy and USB/flash drive
Instructions
Submit one (1) original hard copy in a three-ring binder, five (5) additional committee hard copies, and one (1) electronic copy on a USB/flash drive (PDF format plus Excel Questionnaire) in a sealed envelope/box to Vail Unified School District No. 20, Calvin Baker Leadership Center, Purchasing Office, 13801 E Benson Highway, Ste B., Vail, Arizona 85641. Emailed or faxed proposals shall not be accepted.
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