What the buyer needs
AI summaryThe State of Indiana is requesting quotations for a Data Center Cleaning Contract to be performed onsite in Indianapolis, Indiana. The selected vendor must wipe down all surfaces including server cabinet tops and trays, damp mop and buff 24,764 square feet of raised floor area, clean internal server components and cabinet equipment, disconnect or reconnect cables, and lift floor tiles to inspect and clean the underfloor plenum and tile trays. Eligibility is limited to onshore vendors in the United States, and bidders do not need to be registered with the Procurement Division to respond. Proposals must be submitted digitally via email or online to Requestor Melinda Lyon at [email protected] by 1:05 PM on December 13, 2026. Respondents must type or print all pricing and vendor information legibly, manually sign the Signature Page and Contract if applicable, and include the IVOSB Subcontractor Commitment Form if proposing Indiana Veteran Owned Small Business subcontractors. The solicitation does not specify a fixed budget, contract term, question deadline, or evaluation criteria.
Scope of work
- Wipe down all surfaces of surface dust, including top of server cabinets and trays
- Damp mop and buff 24,764 sq ft of raised floor area
- Clean internal server components and equipment located inside server cabinets
- Disconnect or reconnect cables
- Operate authorized cleaning equipment
- Inspect underfloor plenum conditions
- Lift floor tiles using approved procedures for inspection and cleaning of plenum and floor tile trays
Minimum qualifications
- Onshore (USA Only) eligibility
- Registered with the Indiana Secretary of State as required by IC 5-22-16-4
- Enrolled in and verifying newly hired employees through the E-Verify program
- No current or outstanding criminal, civil, or enforcement actions initiated by the State of Indiana
- Not in arrears in payment of taxes, permit fees, or other statutory payments to Indiana
Documents to include with your response
- Signature Page
- Claiming Purchasing Preferences Questionnaire
- Indiana Veteran Owned Small Business (IVOSB) Subcontractor Commitment Form (if applicable)
- IVOSB Subcontractor Letter(s) of Commitment (if applicable)
- Drug-Free Workplace Certification (for contracts exceeding $25,000)
- Indiana Economic Impact Form (State Form #51778) (if claiming Indiana Business Preference)
- Manufacturer certification for recycled content products (if applicable)
How to submit
- Method
- Email or Online
- Instructions
- Submit response to the Requestor. Type or print legibly in black ink. Manual signature is required if response is greater than $75,000, therefore a fax is not acceptable.