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OpenSolicitation APSC-26-02

Statewide Court Reporting and Transcription Services for Hearings and Depositions

Buyer
Arkansas Public Service Commission
Place of performance
Throughout Arkansas, with occasional out-of-state services; deliverables sent to Little Rock, Arkansas.
Submission deadline
Dec 2, 2026

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What the buyer needs

AI summary

The buyer seeks a vendor to provide dependable, accurate, and timely court reporting and transcription services for hearings, depositions, and other proceedings statewide. The solicitation emphasizes verified reporter qualifications, dependable assignment coverage, accurate searchable transcripts and exhibits, and appropriate treatment of protected information. Only onshore organizations based in the United States are eligible to bid, and the vendor will perform the work offsite. The contract period will last for one year, and the buyer is currently looking for proposals without a specified budget. Applicants must submit all questions no later than November 19, 2026.

Scope of work

  • Verbatim court reporting for hearings, depositions, public comment sessions, and meetings
  • 8.5-by-11-inch double-spaced transcripts with numbered lines, sequential pages, and indexes
  • Electronic searchable transcripts and indexed exhibit folders
  • Confidential information (CI) submitted on pink background or pink pages
  • Standard transcript delivery within 10 calendar days after each proceeding day
  • Daily copy transcript delivery by 3 p.m. on the next Commission business day
  • Statewide, evening, and occasional out-of-state proceeding coverage
  • Safeguarding nonpublic testimony, protected exhibits, recordings, and transcripts

How proposals are evaluated

CriterionWeight / scoring
E.1 Staffing, Availability and Continuity35%
E.2 Relevant Experience and Reporting Quality25%
Confidentiality and Protected Information20%
Total Technical Score700 points
Cost300 points

Minimum qualifications

  • Demonstrated experience providing verbatim reporting of formal proceedings
  • Active Arkansas Certified Court Reporter (CCR) certification in good standing with the Arkansas Supreme Court Board of Certified Court Reporter Examiners
  • Registered as a vendor to receive payment via ACH direct deposit
  • Ability to accept the State's p-card as a method of payment

Documents to include with your response

  • Original signed Proposal Signature Page
  • Original hardcopy of Technical Proposal response to Information for Evaluation
  • Original hardcopy of Official Solicitation Price Sheet (sealed separately, marked "PRICING")
  • Proposed Subcontractors Form (SRV-1, section 14)
  • Equal Opportunity (EO) Policy or written statement
  • EO 98-04: Contract and Grant Disclosure Form (prior to contract award)
  • Commission Non-Disclosure Agreement (NDA)
  • Electronic copies of proposal and Price Sheet on flash drives in PDF format

How to submit

Method
Hardcopy delivery with electronic copies on flash drives
Instructions
Deliver sealed hardcopy proposals to Arkansas Public Service Commission, Office of the Secretary, 1000 Center Street, Little Rock, Arkansas 72201. Seal and mark Official Solicitation Price Sheet separately as "PRICING". Include electronic copies in PDF format on flash drives.
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