What the buyer needs
AI summaryBidders must complete the "Event Detail" RFQ forms, "Claiming Purchasing Preferences," and the "Non-Collusion Certification and Signature" page. Registration with the Procurement Division is required prior to award.
Scope of work
- Pumping and off-property disposal of wastewater, sludge, and debris from 14 pit toilet vaults (eight 800-gallon, six 1,500-gallon)
- Pit toilet vault pumping in March, June, and October, plus one on-call pumping per year (4 services total)
- Removal and disposal of non-potable debris from 14 pit toilet holding vaults, up to one service per contract year
- On-call pumping of four 800-gallon septic tanks, not to exceed 3,200 gallons per contract year
- Monthly pumping of one grease trap at Clifty Inn, approximately 1,000 gallons per month (12,000 gallons per year)
- Pumping performed Monday through Thursday between 8:00am and 3:00pm
Minimum qualifications
- Must complete Procurement Division bidder registration within five (5) days if recommended for award
- Must enroll in and verify work eligibility of newly hired employees through E-Verify (IC 22-5-1.7)
- Must register with the Indiana Secretary of State if required by law
- Must not be in arrears in payment of taxes, permit fees, or other statutory payments
- Disposal of wastewater and sludge must be done off property in accordance with all laws and regulations
Documents to include with your response
- Event Detail RFQ forms (cost per service, signed and dated)
- Claiming Purchasing Preferences form (10 questions answered)
- Non-Collusion Certification and Signature page (signed and dated)
- Drug-Free Workplace Certification (required for contracts exceeding $25,000)
- Indiana Veteran Owned Small Business (IVOSB) Subcontractor Commitment Form and Letter of Commitment (if applicable)
- Buy Indiana Bidder Registration profile screenshot or affirmation letter (if claiming Buy Indiana preference)
- Affidavit of Eligibility (if claiming Indiana Small Business Preference)
- Manufacturer certification (if offering recycled content products)
How to submit
- Method
- Email or fax (not eligible for electronic bid through the Supplier Portal)
- Instructions
- Completed bids must be emailed or faxed to 317-972-3275, Attn: Jen Reeves. If the response is greater than $75,000, a manual signature is required and a fax is not acceptable. Quoted prices must be valid for 30 calendar days after the due date.