What the buyer needs
AI summaryNC State University is soliciting bids for premium pine flake shavings. Deliveries will be made via tractor-trailer drop-off to their facility in Raleigh, North Carolina. The university anticipates needing approximately 1,400 bags per month, or roughly 17,000 bags annually. Orders will occur approximately every four weeks, with trailer swaps as needed. Suppliers must maintain specific insurance coverages, including Worker’s Compensation, Commercial General Liability, and Automobile Liability. Compliance with all applicable laws and regulations is required.
Scope of work
- Premium pine flake shavings in ultra-compressed, weather-resistant bags (approx. 8 cuft, 2.5 cuft compressed).
- Low-dust, clean, high-heat processed pine shavings free of debris, mold, and infectious pathogens.
- Full 53-foot tractor-trailer drop-off delivery (approx. 1,050-1,200 bags per truckload).
- Trailer remains onsite at CVM for storage until swapped at next delivery.
- Deliveries completed within 72 hours of order placement, Monday through Friday, 7:30 am to 4:00 pm.
- One sample bag required for quality evaluation prior to quote due date.
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Product sample quality and customer approval | Not specified |
| Past performance (product quality, consistency, compliance, delivery reliability, responsiveness) | Not specified |
| Best overall value / price | Not specified |
Minimum qualifications
- Not presently debarred, suspended, proposed for debarment, or declared ineligible by any Federal or State agency.
- Not an ineligible vendor as set forth in G.S. 143-59.1.
- Must comply with Iran Divestment Act certification.
- Background checks required for all employees assigned to the contract.
- Provide three (3) references for similar work performed in the past three (3) years.
Documents to include with your response
- Completed Request for Quotation form (PDF)
- Page 1 with Federal ID Number or Social Security Number, Supplier Name, and Date
- Certificate of Insurance
- Three (3) References page
- Signed Execution page
- One sample bag of product (labeled with quotation number and vendor's name)
How to submit
- Method
- Electronic via the Bonfire Public Portal
- Instructions
- Register and upload quote as a PDF to https://ncsu.bonfirehub.com/opportunities/261469. One sample bag must be shipped or delivered to Procurement & Business Services by the quote due date.