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OpenSolicitation 2200 JRN1044

Leasing, Calibration, Maintenance, and Training for Portable Gas Detection Equipment

Buyer
City of Austin
Place of performance
Austin Water facilities (City of Austin)
Submission deadline
Nov 19, 20263:00 PM EST

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What the buyer needs

AI summary

The City of Austin invites bids under IFB 2200 JRN1044 for leasing services for portable gas detection equipment, calibration services, maintenance, repair, loaner units, calibration gas, and training. The contractor must provide new or recycled merchandise with at least a one-year warranty from the date of acceptance and obtain City approval before using subcontractors or replacing key personnel. The City will host a non-mandatory pre-offer meeting via Microsoft Teams on Tuesday, October 27, 2026, at 9:00 am CT, and requires all questions by Friday, October 30, 2026, at 5:00 pm CT. Interested vendors must submit their offers by Thursday, November 19, 2026, at 2:00 pm CT, with offer opening scheduled for 3:00 pm CT the same day.

Scope of work

  • Leasing services for portable gas detection equipment (MSA only)
  • Calibration services on confined space gas detection monitors
  • Preventive maintenance and firmware/software updates
  • Same-day or 24-hour repair services
  • Loaner units of equal or greater functionality
  • Calibration gas cylinders
  • Training for portable gas detection equipment
  • Device protection plan for each device

How proposals are evaluated

CriterionWeight / scoring
Low responsive bid / Best value to the CityNot specified
Local Business Preference discountNot specified
Small Business Preference discountNot specified

Minimum qualifications

  • Registered as a Vendor in Austin Finance Online
  • Designate a 24/7 Single Point of Contact (SPOC) for emergency requests
  • Same-day repair capability on-site or at local service location
  • After-hours emergency response capability

Documents to include with your response

  • SUBMITTAL - Offer and Acceptance
  • SUBMITTAL - Pricing (Price Sheet Version 2)
  • SUBMITTAL - Offeror References
  • SUBMITTAL - Subcontracting Plan, No Goals
  • SUBMITTAL - Small Business Preference
  • SUBMITTAL - Local Business Preference
  • SUBMITTAL - Employer Certification Wage Theft Ordinance - Responsibility Criteria
  • Signed Solicitation Addendum 1
  • Signed Solicitation Addendum 2
  • Form 1295 Certificate of Interested Parties (prior to award)

How to submit

Method
Electronic via Austin Finance Online eResponse
Instructions
Hardcopy or other submission means are not accepted. Offerors must be registered as a Vendor in Austin Finance Online.
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