Digitization Services

The issuing agency requires professional digitization services to transition physical analogue records into high-quality digital formats. The agency is trying to solve the challenge of managing physical documents by converting them into searchable, organized, and secure digital assets. The scope of work covers document preparation, metadata indexing, scanning, quality control, and potential re-scanning. Document preparation requires removing analogue records from file backs and folders, as well as removing all staples, paper clips, and pins. The indexing phase involves manual or automated metadata creation, referencing, Optical Character Recognition, and Optical Mark Recognition. Scanning must support various formats including TIFF, PDF, and PDF/A, across bitonal, colour, and grayscale image types with a minimum pixel density of 300 PPI. The quality control process requires strict reconciliation between the physical documents and the newly created digital images. Any necessary re-scanning or re-imaging must be performed at the service provider's expense. The agency requires all work to be performed offsite at the service provider's own office location. Eligible bidders must be Canadian organizations operating onshore. The agency has not disclosed a set budget and is seeking pricing proposals from interested bidders. The source document does not specify key dates or explicit evaluation criteria for this opportunity.