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Awards, Trophies and Promotional Specialty Items Service

TexasTexas, USADue Tuesday, May 30, 2028
Client
Texas
RFP Number
MRB-50488
Posted
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Category
Marketing and Branding
Budget
Looking for proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The Texarkana Independent School District is seeking a vendor to provide awards, trophies, and promotional specialty items. The agency needs these items to recognize student achievements and promote school spirit. The requested inventory includes specific volleyball trophies, track medals, crystal bowls, custom umbrellas, and printed wristbands. The scope of work covers providing 6.25-inch tall Marco SSR17 volleyball trophies engraved with student names. The agency also requires gold, silver, and bronze track medals set with neck ribbons for first, second, and third place. Additionally, the selected vendor must supply ten-inch Reed and Barton Equinox crystal bowls. The promotional items in the scope consist of two-tone, 48-inch arc inversion umbrellas silk-screened with the text Texarkana ISD. The agency also requires adult-sized, half-inch solid orange wristbands printed with a custom message. All work must be performed offsite, and the agency is currently looking for budget proposals to determine the cost of these items. Eligibility is strictly limited to onshore organizations based in the United States. The agency has not disclosed specific evaluation criteria or key dates in the initial solicitation. Bidders must submit proposals that address the exact product specifications outlined by the agency.

Key solicitation details

AI-extracted from MRB 50488 2025 10 31 09 58 52 cWs1B Y9BvO 39JoS.pdf. Confirm against the original documents before bidding.

Texarkana Independent School District is requesting proposals for vendors to supply awards, trophies, and promotional specialty items on an ongoing basis. Multiple contracts will be awarded based on a percentage discount from published catalogs or price lists. USA-based organizations providing offsite performance are eligible to submit proposals.

Issued by
Texarkana Independent School District
Initial Deadline
1:30 P.M. Tuesday, July 11, 2023
Contract Start Date
July 27, 2023
Ongoing Submission Period End Date
Tuesday, May 30, 2028
Administrative Offices Closed
July 3 to July 6, 2023
How to submit
Mailed or delivered hard copy
Submission details
Mail or deliver proposals to Texarkana Independent School District, Attn: Purchasing Department Proposal - RFP Awards, 4241 Summerhill Road, Texarkana, TX 75503. Electronic submissions may not be accepted.
Contract term
One year initial term with four additional one year automatic renewal periods for a total of up to five years
Place of performance
Offsite / Texarkana, TX 75503
Insurance and bonding
Insurance carried by a carrier with an A-; VII or better rating in accordance with current A.M. Best Key Rating Guide. Vendor agrees to maintain minimum insurance requirements.
Funding
2 CFR 200 / EDGAR / Davis-Bacon Act

How proposals are evaluated

Cost (short term 40 pts. and long term 5 pts.)45 points
Reputation of the vendor and of the vendor's goods or services and quality of the vendor's goods or services (reputation 10 pts. and quality 20 pts)30 points
Extent to which the goods or services meet the district's needs20 points
Vendor's past relationship with the district2 points
Principal place of business in Texas or employs at least 500 persons in Texas2 points
Impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses1 point

Scope of work

  • Trophy for Volleyball, Marco SSR17, 6.25 tall, engraved with student name
  • Medals for Track, set with neck ribbon, gold/silver/bronze, 1st, 2nd, 3rd
  • Reed and Barton Equinox 10 inch crystal bowl
  • Umbrella, 48 inch ARC, 2 tone, inversion, silk screen, Texarkana ISD
  • Wristbands, printed message, 1/2 inch solid orange color, adult size
  • Trophies and Plaques
  • Ribbons
  • Engraving fees

Minimum qualifications

  • Must be an onshore USA organization
  • Maintain all required federal, state, and local licenses, bonds, and permits in current status

Documents to include with the bid

  • Signed proposal and initialed certifications
  • Current catalog or published price list
  • Prior Experience, References, HUB and Residency Form
  • Deviations form (if applicable)
  • Safety Data Sheets (if applicable)
  • EDGAR Certification and Addendum for Purchasing Contracts
  • Form 1295 Certificate of Interested Parties
  • Form CIQ Conflict of Interest Questionnaire
  • Felony Conviction Notice Form
  • Form W-9

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1 available fileDocuments checked

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