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Group Travel Services

Lubbock, TexasTexas, USADue Monday, June 30, 2031
Client
Lubbock, Texas
RFP Number
TRAVEL-1559
Posted
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Category
Travel Agency or Support Services
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The government authority located in Lubbock, Texas is seeking a vendor to provide comprehensive group travel services. The authority requires assistance with the scheduling, booking, and ticketing of air and ground transportation that meets traveler requirements at the most economical cost. Additionally, the selected vendor must arrange lodging accommodations using government or special rates, assist staff with travel planning, and accommodate travelers with wheelchairs or other special needs. The scope of work demands that the vendor provide sufficient staffing and facilities to ensure prompt, efficient service. The authority also requires the vendor to provide a default protection program as part of the service package. Performance of these services will take place both onsite in Lubbock and offsite. Eligible bidders must be onshore organizations based in the United States. The authority accepts digital proposal submissions via email or through their online portal. Bidders must submit all questions regarding this opportunity no later than May 1, 2031.

Key solicitation details

AI-extracted from Bid Invitation.pdf. Confirm against the original documents before bidding.

Lubbock Independent School District is seeking proposals from qualified vendors to provide packaged and stand-alone Group Travel Services for student group and sponsor travel. The District intends to make multiple awards to establish a term contract with qualified vendors. Onshore USA organizations are eligible to bid.

Issued by
Lubbock Independent School District
Release Date
4/1/2026 2:00:00 PM (CT)
Questions Deadline
5/1/2031 02:00 PM (CT)
Response Deadline
6/30/2031 02:00 PM (CT)
How to submit
Digitally via Email or Online
Submission details
Responses can be submitted digitally via email or online, with response attachments uploaded in the agency portal.
Contract term
Term contract effective on date of award to June 30, 2031
Place of performance
Onsite and offsite in Lubbock, TX and travel destinations

How proposals are evaluated

Purchase Price50 Points
Meets District's Needs15 Points
Reputation10 Points
Quality10 Points
Long-Term Cost10 Points
Past Performance5 Points
HUB Status0 Points
Parent Company/Majority Owner in TX0 Points
Other Relevant Factors0 Points

Scope of work

  • Coordinated group air passenger transportation
  • Ground passenger transportation including car, bus, and train
  • Hotel and lodging accommodations using government or special rates
  • Performance venue bookings
  • Entertainment tickets
  • Meal coordination and related services
  • Special boarding and wheelchair requirements coordination
  • Travel planning and management assistance

Minimum qualifications

  • Compliance with District criminal history policy and Education Code 22.084(c)-(d) / SB 9 for charter transportation companies and employees
  • Bus drivers must complete appropriate defensive drivers course and maintain certification not more than 3 years old (school type buses)
  • Bus drivers must possess valid Texas Commercial Driver License as defined by US DOT
  • Bus drivers must have no history of DWI/DUI or child abuse convictions
  • Bus drivers must complete State of Texas required School Bus Driver Certification Course (school type buses)
  • Mandated random alcohol/drug/substance abuse test program per FMCSA Title 49 Regulation 382.103b
  • Provide default protection program guaranteeing refunds from bankruptcy of airlines, hotels, or related businesses

Documents to include with the bid

  • Submittal and Proposal Form (Charter Buses)
  • Percentage Discount
  • Non-Collusion Certification
  • Criminal Background Certification
  • Felony Conviction Certification
  • Conflict of Interest Questionnaire (CIQ), if applicable
  • Three References
  • Deviations statement
  • Additional agreements, contracts, and warranties, if applicable
  • Authorized Representative Signature

Verify important details

Document check

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1 available fileDocuments checked

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