Microfiche Conversion Services
- Client
- Alabama
- RFP Number
- DE-5482
- Posted
- —
- Category
- Data Entry, Scanning, Records and Document Related Services
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer requires a vendor to provide secure microfiche conversion services to transform approximately 250,000 microfiche cards, containing about 15 million images, into searchable PDF files. The requested scope entails scanning records in grayscale at a minimum of 200-300 dpi, applying OCR where feasible, and creating images equal to or better than the originals. The vendor must combine records for the same patient into one PDF whenever practical, maintain a weekly output of at least 10,000 images, and deliver final project files on secure USB drives alongside a batch index spreadsheet. Strict protection of all PHI and PII is required, restricting access exclusively to authorized personnel. Eligible vendors must perform the work onshore and onsite within the United States. The buyer seeks budget proposals directly from bidders and accepts digital submissions via email or online. The provided text contains no further evaluation or key-date details.
Key solicitation details
AI-extracted from ITB_Standard_Boilerplate.pdf. Confirm against the original documents before bidding.
The State of Alabama is seeking microfiche conversion services to convert approximately 250,000 microfiche cards into searchable PDF files. The project involves processing approximately 15 million images onsite. Eligibility is restricted to onshore USA vendors.
- Issued by
- State of Alabama Division of Procurement
- How to submit
- Electronic via Alabama Buys portal, email, or hard copy
- Submission details
- Online bid submission preferred via Alabama Buys portal. Hard copy submissions require the completed manual response form and envelope labeled with solicitation number.
- Place of performance
- Onsite
Scope of work
- Convert approximately 250,000 microfiche cards into searchable PDF files
- Produce images equal to or better than the originals
- Scan in grayscale at 200-300 dpi minimum resolution
- Apply OCR where feasible
- Combine records for the same patient into one PDF whenever practical
- Protect all PHI and PII and restrict access to authorized personnel
- Deliver a minimum of 10,000 images weekly on secure USB drives
- Provide batch index spreadsheet and final project files
Minimum qualifications
- Onshore (USA Only)
- Registered in Alabama Buys portal
- Registered with Alabama Secretary of State prior to transacting business if a foreign entity
- Enrolled in E-Verify program if employing one or more employees within Alabama
- Registered, collecting, and remitting Alabama State and local sales, use, and/or lease tax
Documents to include with the bid
- Vendor Disclosure Statement
- E-Verify documentation
- Manual Response Information Form
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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