Electronic Health Records System with Dental Module and e-Prescribing Capabilities
- Client
- Department of Corrections and Community Supervision
- Solicitation No.
- —
- Posted
- —
- Category
- Software, System and Application
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
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Description
AI GeneratedThe buyer seeks a vendor to provide a compliant Electronic Health Records (EHR) solution for a seven-year contract period. The required scope includes maintaining digital patient, medical, and dental records, integrating medical devices, supporting a bi-directional interface, and offering a fully integrated, non-third-party dental module. The software must feature clinical decision support, e-prescribing via electronic data interchange, medication ordering security using dual-factor authentication, pharmacy management software integration, care alerts, document management, and reporting capabilities. Bidders may include optional detailed descriptions of current Artificial Intelligence components. Performance of the work will occur onsite or offsite, and the buyer requests budget proposals. Only onshore USA organizations are eligible to participate. Bidders must submit all questions no later than September 23, 2026.
Key solicitation details
AI-extracted from RFP 2025-49.pdf. Confirm against the original documents before bidding.
The New York State Department of Corrections and Community Supervision is seeking an Electronic Health Records solution to maintain digital patient and clinic records. The solution requires medical device integration, e-prescribing, clinical decision support, and a dental module. Eligibility is restricted to onshore USA organizations.
- Issued by
- New York State Department of Corrections and Community Supervision
- Questions due
- September 23, 2026
- How to submit
- Electronic via email
- Submission details
- Submit separate Administrative, Technical, Diversity Practices, and Cost packages via email with specific subject lines to [email protected].
- Contract term
- seven years
- Place of performance
- Onsite or offsite
- Insurance and bonding
- Requires Business Automobile Liability, Technology Errors and Omissions, Data Breach/Cyber Liability, and Workers' Compensation and Disability Benefits Insurance from carriers rated A- Class VII or better by A.M. Best.
How proposals are evaluated
| Technical evaluation | 75% |
| Cost evaluation | 20% |
| Diversity Practices evaluation | 5% |
Scope of work
- Electronic health records solution to maintain digital patient and clinic records
- Bi-directional interface to import demographic and location data elements
- Medical device integration seamlessly incorporating data into the EHR
- Clinical decision support functionality and diagnosis treatment templates
- E-prescribing function for controlled and noncontrolled substances via EDI with dual factor authentication
- Integrated non-third-party dental module with radiology interface capabilities
- Document management, reporting, auditing, care alerts, and notifications
- Training, technical support, cloud implementation, and data transfer services
Minimum qualifications
- Onshore (USA Organization Only)
Documents to include with the bid
- Attachment 2 - Bid Submission Checklist
- Attachment 3 - Bidder's Certified Statements
- Attachment 4 - Diversity Practices Questionnaire
- Attachment 5 - Cost Proposal
- Attachment 6 - Non-Collusive Bidding Certification
- Attachment 7 - Vendor Assurance of No Conflict of Interest or Detrimental Effect
- Attachment 8 - Procurement Lobbying Certification and Disclosure of Prior Non-Responsibility Determination
- Attachment 9 - Sexual Harassment Prevention Policy Certification
- Attachment 10 - Gender-Based Violence Prevention Policy Certification
- Contractor Certification Form ST-220-CA
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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