Evans County School System Technology Equipment and Services ITB ECSS 27-002
- Client
- Evans County School System
- Solicitation No.
- ECSS 27-002
- Posted
- 10/24/2026
- Category
- Computer Supplies, Accessories and other Equipments
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe Evans County School System is soliciting bids for technology equipment, accessories, and services, including 51 HP ProDesk 4 Mini G1i Desktop computers, 5-year onsite support care packs, wireless keyboard combos, custom asset inventory tags, memory modules, and ViewSonic monitors. All items must be delivered fully configured, labeled, and include full manufacturer warranties. Bidders must be authorized HP sellers, and USA-based onshore organizations are eligible to bid. Submissions may be delivered via US Mail, electronically, or by hand to the Evans County School System in Claxton, Georgia, by November 3, 2026, at 2:00 PM EST. Bidders must submit quotations exclusively on the provided bid forms, including the signed signature page, notarized work authorization affidavits, and estimated delivery timelines. Pricing must include all shipping, handling, and applicable fees. The district will not determine the award based on price alone and reserves the right to award items individually or as a lump sum.
Key solicitation details
AI-extracted from ECSS_27-002_Technology_Equipment__2(1).pdf. Confirm against the original documents before bidding.
The Evans County School System is soliciting bids for technology equipment, specifically HP ProDesk 4 Mini G1i Desktop CPUs with accessories and services for a classroom ViewSonic board upgrade project. Vendors must deliver fully configured and labeled equipment to Claxton, Georgia. Bidders must be authorized to sell HP products.
- Issued by
- Evans County School System
- Bids due
- Tuesday, November 3, 2026 2:00pm
- Bid opening
- Tuesday, November 3, 2026 2:00pm
- How to submit
- US Mail, electronically, or hand delivered
- Submission details
- Bids delivered to 705 W. Main Street, Claxton, GA 30417. Signed signature page must be mailed to Evans County School System, Attn: Amy Rogers.
- Place of performance
- 600 Hendrix Street, Claxton, GA 30417
- Insurance and bonding
- If requested, vendor shall supply proof of insurance for automobile, workers compensation, and general liability.
How proposals are evaluated
| Most responsive and responsible vendor performing in best interest of the school district |
Scope of work
- 51 HP ProDesk 4 Mini G1i Desktop Computers
- 51 HP 5-Year Care Pack Onsite Support packages
- 51 MK345 Wireless Keyboard Combos
- 51 Custom Asset Inventory Tag Labels (Pre-Applied)
- 51 Kingston 16GB DDR5 SDRAM Memory Modules
- Professional Services Memory hardware installation for 51 units
- 51 ViewSonic ViewBoard Media Player Mounting Brackets
Minimum qualifications
- Authorized to sell HP products
- Registered with and participating in a federal work authorization program (E-Verify)
- Not currently under investigation, convicted, or found liable for antitrust or bidding violations within the last three years
- Not presently debarred, suspended, proposed for debarment, or declared ineligible
Documents to include with the bid
- Signed Signature Page
- Quote sheet
- Notarized affidavit of work authorization and current business entity status with E-verify documentation
- Estimated delivery timeline
- Warranty documentation
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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