What the buyer needs
AI summaryThe buyer seeks an onshore United States organization to provide an AIDS intervention management system offsite for a five-year contract period. The selected vendor must conduct quality of care reviews, program evaluations, focused clinical studies, and quality improvement activities for health-related services. The buyer requires the vendor to collaborate through bi-weekly emails, coordination, and at least monthly face-to-face and virtual meetings. The vendor must ensure the assessment of a representative sample, quality, accuracy, and timeliness of review findings and deliverables, including summary documents and raw data. Additional requirements include maintaining secure Medicaid data under state and federal law, and managing quality assurance throughout tool development, evaluator training, chart reviews, data analysis, and reporting. Bidders must submit questions by September 30, 2026, and submit proposals digitally via email or online, as the buyer is looking for proposal pricing.
Scope of work
- Conduct quality of care reviews, program evaluations, focused clinical studies, and quality improvement activities
- Collaborate with the department through bi-weekly emails and monthly face-to-face or virtual meetings
- Ensure assessment of representative sample, quality, and timeliness of review findings and deliverables
- Provide secure and safe maintenance of Medicaid data in accordance with state and federal laws
- Develop review tools, train evaluators, conduct chart reviews, and perform data analysis and reporting
- Provide required staffing including AIMS Program Director, Project Directors, Clinical Staff Evaluators, and Data Analysts
- Provide transition work plan and support four months prior to contract expiration
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical Proposal | 75% |
| Cost Proposal | 25% |
Minimum qualifications
- Onshore (USA Organization Only)
- AIMS Program Director with master's or doctoral degree or equivalent experience in quality-of-care reviews and contract management
- Project Directors with a minimum of a bachelor's degree and 5 years of experience managing quality-of-care reviews
- Clinical Staff Evaluators holding and maintaining a current and valid New York license to practice
- Data and Systems Analysts with a bachelor's degree in data/computer science and 2 years of experience in data visualization and statistical models
Documents to include with your response
- Attachment B - Administrative Proposal Cover Sheet
- Attachment 1 - Bidder's Disclosure of Prior Non-Responsibility
- Attachment 3 - Vendor Responsibility Attestation
- Attachment 4 - Vendor Assurance of No Conflict of Interest or Detrimental Effect
- Attachment 5 - M/WBE Forms (Form 1, Form 2, Form 4, Form 5 as applicable)
- Attachment 6 - Encouraging Use of New York Businesses
- Attachment 7 - Bidder's Certified Statements
- Attachment 10 - Diversity Practices Questionnaire
- Attachment C - Technical Proposal Cover Sheet
- Attachment D & E - Cost Proposal Cover Sheet and Cost Proposal
How to submit
- Method
- Electronic via Email
- Instructions
- Submit 3 separate searchable, open and permission password-protected PDF proposals (Administrative, Technical, Cost) to the designated email with passwords in the email body.