What the buyer needs
AI summaryThe College seeks proposals for a Software-as-a-Service Facilities Management System to replace its current FAMIS system across 11 buildings and approximately 1,600 rooms. The selected vendor must provide software, licenses, setup, data transfer, training, and ongoing support for work order management, preventive maintenance, built-in key and lock management, AutoCAD-integrated space management, facility condition assessments, asset management, and reporting. Eligibility is restricted to onshore USA vendors with experience implementing similar systems for colleges or universities, and proposals must include references, complete pricing, and requirement response codes. The initial contract term is three years, with two optional one-year extensions at the College's sole discretion. Vendors may submit proposals digitally via email or online, and all questions are due by December 11, 2026. Before final acceptance, the College will test the system, and any required demonstrations must use the vendor's current production software.
Scope of work
- Work order and maintenance request management
- Scheduled preventive maintenance tracking
- Built-in key and lock management
- Space management with bidirectional AutoCAD integration
- Facility condition assessments and deferred maintenance planning
- Equipment and asset inventory management
- Compliance inspections and deficiency tracking
- System setup, FAMIS data migration, training, and ongoing support
Minimum qualifications
- Experience providing and setting up Facilities Management Systems for similar organizations
- Experience working with colleges, universities, or similar organizations
- Experience connecting systems to AutoCAD drawings
- Experience with key and lock management and facility condition assessments
- At least three customer references from colleges or universities currently live on the system
Documents to include with your response
- Cost Proposal Form (Attachment 2)
- Non-collusion Affidavit
- Vendor's Statement for Public Disclosure
- Equal Employment Opportunity Compliance Statement
- Certification of EEO-1 Form or Workforce Demographics and Company Ownership Report
- Verification of Proposal Affidavit
- Excluded Parties Affidavit
- Current SOC 2 Type II report or equivalent
- Completed Higher Education Community Vendor Assessment Toolkit (HECVAT)
- Accessibility conformance report (VPAT)
How to submit
- Method
- Electronic via email or online
- Instructions
- Submit digitally via email or online; Cost Proposal must be presented on Attachment 2 Cost Proposal Form.