Write with Gemini 4 Hydrogen — ~40% less drafting time and over 5× fewer fabricated claims.

This RFP has expired (deadline Nov 4, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.
Expired

State DOT Employee Safety, Serious Injury, and Fatality Data Standardization Services

Buyer
National Cooperative Highway Research Program
Place of performance
TRB facility in Washington, DC, or Irvine, CA for the workshop; offsite and onsite
Response deadline
Nov 4, 2026Deletes on Nov 18, 2026
0 of 5 free RFP views today

What the buyer needs

AI summary

The government authority in Washington, DC, needs an employee safety, serious injury, and fatality (SIF) data standardization service. The buyer requires a framework that establishes core agency definitions for national data consistency and a standardized taxonomy covering incident types, injuries, equipment, and environmental conditions. The scope includes creating a method to distinguish actual and potential SIF events, high-potential near misses, and lower-severity recordable events. Additionally, the vendor must provide recommendations for data-sharing, legal, and privacy challenges, alongside guidance for dashboards, summary reports, and trend visualizations. The buyer limits eligibility to onshore vendors located in the United States. The selected vendor will perform work both onsite and offsite over a one-year contract period. The buyer is looking for proposals to determine the budget. The provided text contains no specific evaluation criteria or key submission dates.

Scope of work

  • Develop a consensus framework for standardizing state DOT workforce safety and SIF data
  • Define core definitions of SIFs and a standardized taxonomy for incident types and factors
  • Establish a method for distinguishing actual and potential SIF events and near misses
  • Identify a minimum data set and scope of state DOT workforces included
  • Review safety management software systems and recommend exposure denominators
  • Address PII, legal restrictions, public records, data-sharing limitations, and nonpunitive data-use principles
  • Execute pilot programs with a minimum of eight state DOTs
  • Organize and facilitate a 2-day in-person workshop and provide final reports and deliverables

Minimum qualifications

  • Proposed research team members must not work for organizations represented on the project panel
  • Research team experience is preferred in worker's compensation terminology, claims data, and forms
  • Research team experience is preferred in state DOT occupational employee safety
  • Research team should include the expertise of a technical editor

Documents to include with your response

  • Proposal prepared according to Information and Instructions for Preparing Proposals
  • Detailed research plan with tasks, deliverables, and milestones
  • Interim Report No. 1
  • Interim Report No. 2
  • Final report including the framework and research findings
  • PowerPoint presentation with speaker notes
  • Technical memorandum titled Implementation of Research Findings and Products

How to submit

Method
Electronic via link
Instructions
Proposals must be uploaded via the provided online submission link prior to the deadline.