What the buyer needs

AI summary

The buyer requires web design and development services to build a fully responsive, scalable, and user-friendly website on a content management system. The requested scope includes creating a cohesive design theme, a searchable document library, social media and third-party integrations, and modular components that allow non-technical staff to easily manage content. The buyer also requires on-site or virtual training for up to five designated agency staff members. Eligible bidders must be USA organizations performing the work offsite. The buyer accepts digital proposals submitted via email or online, and bidders are looking for proposals to establish the budget. Interested parties must submit all questions no later than October 15, 2026.

Scope of work

Full-cycle website design, development, testing, deployment, and ongoing hosting or support
Implementation of an open-source content management system (CMS) with role-based user permissions
Content migration
Creation of a searchable document library for agendas, reports, and related materials
Integration with social media platforms including Facebook and Instagram, third-party tools, and translation tools
On-site or virtual training for designated agency staff (up to 5 users)
Technical support services and maintenance
Incorporation of basic search engine optimization (SEO) best practices and WCAG ADA accessibility standards

How proposals are evaluated

Criterion	Weight / scoring
Comprehension of the Project	20 points
Thoroughness and Meeting the RFP objectives	40 points
Qualifications and Experience of the team	20 points
The proposer's DEMONSTRATED KNOWLEDGE of working with other governmental agencies and/or Public Housing Authorities	10 points
The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED	5 points
Evidence of proposers EXPERIENCE and PAST PERFORMANCE with Public Housing Authorities	5 points

Minimum qualifications

Minimum 5 years experience designing, developing, and maintaining public-sector or similar complex organizational websites
Demonstrated experience delivering full-cycle website projects
Experience implementing open-source content management systems
Experience integrating third-party tools and systems
Demonstrated ability to provide hosting, maintenance, security updates, and technical support
Obtained competitive solicitation documents from BidNet Direct

Documents to include with your response

Form of Proposal (Attachment A)
Form HUD-5369-A, Representations, Certifications, and Other Statements of Bidders (Attachment B)
Form HUD-5369-C, Certifications and Representations of Offerors, Non-Construction Contract (Attachment B-1)
Profile of Firm Form (Attachment C)
Section 3 Clause documentation (Attachment D)
Form HUD-2530, Previous Participation Certification (Attachment I)
Montana Department of Revenue 1% Consultant's Gross Receipts Contract Award Registration form (Attachment J)
Montana Department of Revenue 1% Consultant's Gross Receipts Withholding Return form (Attachment J-1)

How to submit

Method: Sealed hard copy
Instructions: Submit 1 original signed copy (marked ORIGINAL) and 2 exact copies in a sealed package to HomeFront Administrative Office, 2415 1st Avenue North Billings, MT 59101 by 12:00 PM MT on the deadline date.