What the buyer needs
AI summaryThe New York State Department of Financial Services requires audio-visual equipment design services, including the supply, offsite testing, and installation of commercial-grade system hardware, cabling, displays, cameras, and wire management. The contractor must also remove existing audio/video switching equipment, video endpoints, speakers, and cameras. USA-based organizations are eligible to bid on this project. Bidders must submit questions no later than October 5, 2026. Proposals are due by November 24, 2026, at 3:00 PM Eastern Time. The buyer will evaluate proposals based on a 100-point total, allocating 66 points for the technical proposal, 30 points for the cost proposal, and 4 points for diversity practices.
Scope of work
- Supply and deliver system hardware, cabling, racks, connectors, power, mounting, and labelling
- Provide Commercial Grade/Enterprise Grade audio and visual equipment
- Offsite unpacking and testing of all equipment prior to delivery and installation
- Installation, cabling, mounting, and termination per design drawings
- Removal of existing audio/video switching equipment, video endpoints, speakers, and cameras
- Provide up to 12 hours of training on complete system operation
- Provide maintenance/operational manuals, programming code, and software/hardware contacts
- Provide remote assistance, monitoring, escalation support, and ongoing warranty support
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical Evaluation | 66 Points |
| Cost Evaluation | 30 points |
| Diversity Practices | 4 points |
Minimum qualifications
- At least five (5) years experience completing projects in audio/video design, installation, and maintenance
- Must submit Mandatory Intent to Bid and Minimum Bidder Qualifications Certification by October 16, 2026
- Must attend Mandatory Site Visit
- Onshore USA organization only
Documents to include with your response
- Attachment 1: Bidder Submission Checklist
- Attachment 2: Bidder Information and Attestation
- Attachment 3: New York State Required Certifications Packet
- Attachment 4: MWBE and Equal Opportunities Requirements
- Attachment 5: MWBE Diversity Practices Questionnaire
- Attachment 6: Vendor Responsibility Questionnaire
- Attachment 8: Minimum Bidder Qualifications Form
- Attachment 9: Mandatory Intent to Bid Form
- Attachment 10: Cost Proposal Response Form
- Attachment 11: Building Standards and Insurance Requirements
How to submit
- Method
- Electronic via email
- Instructions
- Submit all proposals electronically to [email protected]. Proposals must comprise three separate PDF files: Technical Proposal, Cost Proposal, and Administrative Proposal. Technical Proposal cannot exceed 20 pages.