What the buyer needs
AI summaryThe City of St. Louis Department of Personnel, Employee Benefits Section, and the Insurance Committee seek proposals for employee benefits consulting services for active employees and retirees. The scope includes reviewing and recommending plan designs, healthcare provider networks, discounts, pharmacy plans, and rebates, as well as providing clinical algorithm comparisons, ongoing plan analysis, cost projections, renewal strategies, and compliance support offsite. Only onshore USA organizations are eligible to bid. Interested parties must submit an Intent to Bid to the City by October 9, 2026, submit questions by October 16, 2026, and deliver electronic signed proposals digitally via email or online by November 4, 2026. Responsive proposals will be evaluated on criteria including questionnaire responses, specialized administration experience, staff qualifications, fee structure, cost control track record, financial resources, and the ability to deliver proactive, innovative solutions. Selected bidders must comply with annual processing requirements, including submitting a business license, notarized Unauthorized Alien Affidavit, and certificates of liability and errors and omissions insurance.
Scope of work
- Researching, modeling, communicating, and making recommendations for City insurance plan designs based on benchmarking data
- Reviewing and making recommendations regarding healthcare benefit plan design, provider networks, and discounts
- Reviewing and making recommendations regarding pharmacy plan design, discounts, and rebates
- Providing ongoing assistance with plan analysis, cost projections, renewal strategies, compliance, and industry developments
- Reviewing pharmacy and medical claims against clinical algorithms and financial benchmarks at least bi-annually
- Preparing and leading medical insurance Request for Proposal (RFP) processes and provider negotiations
- Negotiating renewal rates and contract terms with benefit providers
- Conducting dependent audits if requested in connection with the medical insurance plan
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Responses to the Questionnaire for Employee Benefits Consulting (Attachment C) | Not specified |
| Respondent's specialized experience in the administration of similar consulting projects | Not specified |
| Proximity of the Respondent to the City | Not specified |
| Specialized experience, qualifications and technical competence of the Respondent and the assigned staff | Not specified |
| Fee/fee structure | Not specified |
| Past record and performance regarding schedule compliance, cost control and quality of work | Not specified |
| Capacity and capability to perform work within time limitations | Not specified |
| Ability to engage Minority and Women-Owned Business (M/WBE) partners | Not specified |
| Total amount of taxes paid by Respondent to the City of St. Louis for the preceding year | Not specified |
| Availability of financial and operating resources | Not specified |
| Ability to provide proactive, innovative solutions | Not specified |
Minimum qualifications
- Services must be performed within the United States of America (onshore)
- Prohibition from receiving brokerage fees or commissions from health care RFP responding providers
- Verification of a current business license
- Tax clearance certificate showing zero delinquent taxes owed to the City of St. Louis
- Compliance with City of St. Louis Living Wage Law Ordinance #65597
- Enrollment and participation in a federal work authorization program pursuant to Section 285.525 through 285.555 RSMo
- Compliance with Section 34.600 RSMo, Anti-Discrimination Against Israel Act
Documents to include with your response
- Electronic proposal signed by an authorized company officer
- Attachment C - City Of St. Louis Questionnaire For Employee Benefits Consulting responses
- Proof of Errors and Omissions coverage
- Verification of current business license
- Tax clearance certificate / Current City Earnings Taxes proof
- Living Wage Acknowledgment and Acceptance Declaration
- Attachment D - Notarized Unauthorized Alien Employee Affidavit
- Attachment E - Notarized Anti-Discrimination Against Israel Certification
- Certificate of Liability Insurance displaying the City of St. Louis as Certificate Holder
How to submit
- Method
- Electronic via Email
- Instructions
- Electronic proposal signed by an authorized company officer emailed to Brenda Haverly and Amanda Hainline with specified subject line. Submit one original proposal in one electronic copy.