What the buyer needs
AI summaryThe Siletz Tribal Health Clinic requires a qualified US-based organization to provide planning, design, bidding support, construction administration, and closeout services for a health clinic remodel in Siletz, Oregon. The selected vendor must conduct site visits, consult with clinic staff, review record drawings, and create a preferred concept featuring a two-phase construction plan and 35% design documents. Additionally, the contractor must coordinate all relevant engineering and design disciplines while complying with applicable Tribal, federal, state, and local healthcare facility requirements. Only onshore US organizations are eligible to bid, and the performance of all work will occur onsite. Interested vendors must submit any project questions no later than October 23, 2026. The buyer seeks complete proposals from bidders to establish the project budget, but the text omits the submission deadline, submission method, evaluation criteria, and contract term.
Scope of work
- Existing conditions verification and programming interviews
- Concept design alternatives and two-phase construction plan
- Construction cost estimating at design milestones
- Design development through approximately 65%, 95%, and final milestones
- Construction procurement support and Invitation to Bid package preparation
- Construction administration and bi-weekly progress meetings
- Closeout documentation, record drawings, and commissioning coordination
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience and Capability/Relevant firm experience and qualifications | 30 Points |
| Proposal Format and Criteria | 5 Points |
| Indian Preference | 15 Points |
| Fees/Cost | 20 Points |
| Technical approach and two-phase phasing strategy | 15 Points |
| Project team and capacity | 5 Points |
| Schedule and responsiveness | 10 Points |
Minimum qualifications
- Qualified architectural and engineering (A/E) firm
- Skill, knowledge, and experience advising on Tribal healthcare matters
- Experience incorporating Tribal cultural elements into public facilities
Documents to include with your response
- One complete PDF proposal
- Signature of an individual authorized to bind the firm
- Cost Proposal detailing fixed fees for Stage A and Stage B, and hourly rates
- Indian preference documentation or statement/certification if applicable
- Statement of ability to meet insurance requirements and execute CTSI contract
- Proposed detailed schedule
- Proposer Acknowledgement form
How to submit
- Method
- Electronic via email or sealed hard copy
- Instructions
- Submit one complete PDF proposal to [email protected] with subject line RFP - SCHC Two-Phase Clinic Remodel A/E Services or deliver a sealed hard copy to CTSI Planning Department.