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Hosted Enterprise Asset Management Software (EAMS), Implementation, Training, and Support

Buyer
City of Fernley
Place of performance
Offsite
Submission deadline
Nov 30, 2026

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What the buyer needs

AI summary

The City of Fernley, Nevada requires hosted Enterprise Asset Management Software, along with implementation services, training, and technical support from a single qualified vendor. The requested scope serves the Streets and Storm Drains, Fleet, Parks, and Facilities divisions within the Public Works Department. The buyer needs a cloud-based solution that maximizes operational efficiency, simplifies data cataloging, tracks asset lifecycles, sets up preventative maintenance, and integrates with existing GIS geodatabases. Additionally, the software must provide mobile functionality for field crews on Apple and Android devices, accommodate public requests, and facilitate cost tracking for labor, equipment, and materials. Eligibility is limited to onshore United States organizations, and the contractor will perform the work offsite. Bidders must submit questions no later than October 12, 2026. Proposals can be submitted digitally via email or online, and the submission deadline is 4:00 PM PST on Monday, November 30, 2026. The provided text does not state the evaluation criteria, contract term, or specific budget amount.

Scope of work

  • Enterprise Asset Management Software procurement
  • Implementation services
  • System training
  • Technical support
  • Data capture, conversion, and integration with existing databases
  • Mobile technology solutions for Apple and Android field devices
  • GIS spatial integration
  • User acceptance testing development and system commissioning

How proposals are evaluated

CriterionWeight / scoring
Functionality Responses and Technical Capabilities35 points max.
System Integration and Architecture25 points max.
Firm’s ability to meet schedule for work20 points max.
Implementation Approach and Timeline15 points max.
Vendor Stability and Customer References10 points max.

Minimum qualifications

  • Possess a solid customer base utilizing the vendor's software
  • Demonstrate successful experience implementing the proposed software
  • Meet all functional and technical requirements using commercial off-the-shelf software
  • Provide a highly intuitive system from a user perspective
  • Provide easy access to data for report and query generation without a programming specialist
  • Provide solutions for mobile technology integrating Apple and Android devices
  • Provide spatial capabilities through industry-standard GIS
  • Possess required state, county, city, or federal licenses and authorizations

Documents to include with your response

  • One unbound original paper proposal
  • One digital storage device with proposal PDF files
  • Company Background information
  • Executive Summary
  • Contact Person information
  • System Functionality implementation strategy and rollout plan
  • Recommended Solution description
  • At least three customer references
  • Cost breakdown and pricing
  • Functionality Matrix (Appendix A responses)

How to submit

Method
Sealed hard copy and digital storage device
Instructions
Submit one unbound original paper document and one digital storage device with files saved in PDF format. Deliver to 595 Silver Lace Blvd., Fernley, NV 89408 by 4:00 PM PST on November 30, 2026. Faxes and emails are not accepted.