What the buyer needs
AI summaryNYC Health + Hospitals requires law firms to provide medical malpractice defense services, offsite legal advice to general counsel, and representation in regulatory affairs, risk management, insurance, and health care law. The scope includes defense counsel for complex litigation and appellate or specialty trial attorneys for specific medical sub-specialties. Only United States organizations are eligible to bid. Bidders must submit a Google Forms RSVP by October 7, 2026, at 5:00 PM ET to attend a mandatory pre-proposal conference call on October 8, 2026, at 2:00 PM ET. Bidders must submit written questions to Raffaella Glasser via email at [email protected] by October 15, 2026, at 5:00 PM ET. Proposers must submit their completed packages digitally using a provided Google Forms link. Evaluation factors include a firm's staff experience, capability to handle high volumes of complex matters, facility quality, client endorsements, cost-effectiveness, and potential office visits or interviews. Bidders must complete cost proposal templates with hourly rates and staffing structures, execute required security agreements, and refrain from modifying the Business Associate Agreement.
Scope of work
- Defense of high exposure medical malpractice claims
- Representation of medical staff in regulatory matters
- Legal advice on medical malpractice, regulatory affairs, risk management, insurance, and health care law
- Consultation with hospital risk managers and conducting in-service lectures
- Appellate representation and legal opinions for pre-trial litigation or trial practice
- Specialized trial defense in specific medical sub-specialties
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Firm’s Experience and Resources | 25% |
| Subject Matter Expertise and Best Practices Approach | 25% |
| Response to Questionnaires | 35% |
| Cost | 15% |
Minimum qualifications
- Must have been in business for three (3) years
- Annual gross revenue of $5,000,000 for each of the last three fiscal years
- All attorneys must be licensed to practice law before the Courts of the State of New York
- Must agree not to represent plaintiffs in medical malpractice or actions against NYC Health + Hospitals or City of New York
- Must agree to purchase a minimum of $5 million in professional liability insurance naming NYC Health + Hospitals and City of New York as additional insureds
Documents to include with your response
- Substantive response addressing Minimum Criteria for Participation
- Substantive response addressing Scope of Work and Background Information
- Cost Proposal Template
- List of References
- Standard Invoice Copy
- Exceptions to Master Agreement/BAA, if any
- Vendor Security Requirements Checklist
- Completed Questionnaires (Appendices A, B, and/or C)
- Financial statements for last three years
- Proof of registration with New York Department of State and organizational documents
How to submit
- Method
- Electronic via online form
- Instructions
- Submit via Google Forms link https://forms.gle/YFtZm2cTQFYtTbBCA. Submissions limited to 15 pages maximum for Section V response, excluding attachments.