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Cloud-based Vendor Verification Software

New YorkNew York, USADue Friday, October 23, 2026
Client
New York
RFP Number
SW-120227
Posted
10/1/2026
Category
Software, System and Application
Budget
Looking for Proposal
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The buyer requires a contractor to provide cloud-based vendor verification software to automate onboarding, compliance, and validation processes. The requested scope includes delivering a secure, mobile-responsive self-service portal featuring automated IRS TIN matching, COI information extraction with tracking, vendor banking validation, change-management workflows, immutable audit logs, and secure API protections. Only onshore contractors based in the United States are eligible to bid, and all work must be performed offsite. Bidders must submit questions by October 08, 2026, and digital responses may be submitted by email or online. The contract term is three years, and the buyer requests pricing proposals to establish the budget.

Key solicitation details

AI-extracted from Vendor Verification Software RFP.pdf. Confirm against the original documents before bidding.

Battery Park City Authority is requesting proposals from qualified firms to provide a SaaS Vendor Verification Software solution to automate and enhance vendor onboarding, validation, and management. The software will improve operational efficiency, strengthen compliance controls, and mitigate fraud risk. Onshore firms lawfully authorized to do business in New York State are eligible to bid.

Issued by
Battery Park City Authority d/b/a Hugh L. Carey Battery Park City Authority
RFP Issued
October 1, 2026
Deadline to submit questions to BPCA
October 8, 2026
BPCA's response to substantive questions
October 15, 2026
PROPOSAL DUE DATE
October 23, 2026, by 3:00 p.m.
Anticipated Contract Start Date
December 2026
How to submit
Electronic via email
Submission details
Technical proposals must be transmitted to [email protected]. Documents must be in Adobe PDF, Microsoft Word, or Excel format, using a minimum 10-point font size.
Contract term
Three (3) years with two (2) one-year renewal options
Place of performance
Offsite
Insurance and bonding
Commercial General Liability ($2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Data Breach & Cyber Liability ($1,000,000), Technology Errors & Omissions ($1,000,000), Workers' Compensation, and Disability Benefits insurance.

Scope of work

  • Secure mobile-responsive self-service vendor portal with MFA and SSO
  • Automated IRS taxpayer identification number and W-9 validation
  • Automated extraction and validation of Certificate of Insurance (COI) data
  • Automated verification of vendor banking details prior to activation
  • Configurable change-management workflows with secondary approvals
  • Immutable audit logging of vendor submissions and data changes
  • Secure APIs and integrations with existing systems
  • Implementation, training, data migration support, and post-implementation hypercare

Minimum qualifications

  • Lawfully authorized to do business in the State of New York and registered with the NYS Department of State
  • Minimum of three (3) consecutive years of experience in developing, hosting, and supporting enterprise SaaS vendor onboarding platforms
  • Successfully implemented SaaS platform for at least three (3) client organizations of comparable size, including at least one public sector/governmental entity
  • Valid, current SOC 2 Type II report covering proposed solution and hosting environment or equivalent
  • Compliance with NYS Information Security Policies including AES-256 encryption at rest and TLS 1.3 in transit

Documents to include with the bid

  • Technical Proposal
  • Completed Proposal Submission Packet (Exhibit B)
  • Completed Cost Proposal Form (Exhibit F)
  • Most recent Audited Financial Statements
  • Copy of Proposer's IRS W-9 form
  • Answers to Information Required
  • Certification of Compliance with New York State Finance Law §139-k(5)
  • Acknowledgement of Addenda Form
  • Executive Order 16 Certification
  • Gender-Based Violence and the Workplace Certification

Source and verification

Original source

Craxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.

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